Payroll check information on inputting and actual check are two different amounts

Hello @KenGoe63,

Thank you for posting here in the Community. I can help you fix the issues with the paychecks in QuickBooks Desktop.

Ideally, the amount reflected on your registry should be the same as the printed paycheck. I recommend you review your payroll and make sure you're comparing the correct check from the account.

Check the details for any duplicate taxes, including the check numbers. This way, you'll be able to determine if you're comparing the right transactions.

Here's how:

1. Click the Employees tab at the top menu bar.
2. Select Payroll Center. 
3. Go to the Transactions tab.
4. Choose Paychecks.
5. Double-click the paycheck to review the details.
6. Unlock the net pay if you need to update the information.

Since the paychecks printed fine with the correct figures, you can edit your payroll in the system. You can follow the steps above to correct the amounts. Identify if there are duplicate taxes and if the amounts are entered correctly.

For more information about managing payroll, like handling duplicate paychecks and correcting payroll liabilities in QuickBooks, I recommend the following articles:

• Find and delete duplicate paychecks in QuickBooks Desktop Payroll
• Adjust payroll liabilities in QuickBooks Desktop

Hit me up by dropping a comment below if you have any questions about your payroll or the payroll adjustments. I'll be happy to help you some more.

A paycheck is saved before printing and printing doesn't change it / doesn't recalculate it.  If it is different now, it means someone edited it and (perhaps accidentally) changed it.

You can see the history of the check using the Audit Trail report. Run the report from the QB menu at Reports | Accountant & Taxes | Audit Trail. Then add the Payroll Item column. It's a little difficult as the Payroll Item doesn't appear for historic versions of the paycheck, only the current version. But you can see the line items that have changed and who made the change and when.

If the paycheck is different than the one the employee received, the best course of action is to change it back to the way it was, both so that when it clears the bank the version in QB will be the same as the printed check, and because what is in QuickBooks should match what you paid the employee.