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Badtgirl
October 11, 2022
Question

Payroll Classes Mapping to Quickbooks

  • October 11, 2022
  • 2 replies
  • 0 views

I have Classes set up in my Quickbooks - and some of the classes have sub-classes. 

Ex.In the summer, I run a summer camp with two locations - the Class in Summer Camp, the Sub-class is Summer:MP or Summer:BD for the two locations. 

I have staff that works at both locations and doing other things (identified with other classes or sub-classes) during the payroll week. Ex. Someone works 2 hours at one location and then 2 at the other and then in the evening works for our adult programming at a school. On Quicktime, they can identify which classes and sub-classes they are doing the work for. And when I export it - I can see the hours on their timesheet. But...no matter what I do. All their wages go to the class i had to assign to them in the payroll settings. I can't erase that in the payroll setting - you have to give an initial class for each employee. But i need the classes and subclasses to override each other and align with the timesheet. What is the point of Quicktime importing classes/subclasses from Quickbooks and them exporting the information if the information doesn't map.  I can't be the only one that has employees working part-time ours in multiple classes. What is the solution - that isn't a journal entry that allows for way too much human error. 
Thanks! 

    2 replies

    M
    Maybelle_S
    October 11, 2022

    I want to ensure this is taken care of, @Badtgirl.

     

    Before we can export any hours from QuickBooks Time to Online, use the Payroll Item Mapping Tool to assign items to your hours. Before doing so, we'll have to set an employee default first if we want to assign payroll items according to specific clients, services, or classes.

     

    Here's how:

     

    1. After mapping payroll items by employee, in QuickBooks Time, select the QuickBooks drop-down arrow, then Preferences.
    2. Click the Payroll Item Mapping Tool.
    3. Select Settings.
    4. Click the Allow overrides by: box, and select Customer, Service Item, or Class.
    5. Hit Save.
    6. On the Map Customers, Map Service Items, or Map Classes tab, select + Add Override.
    7. Choose a customer, service item, or class (whichever displays), then expand the new override option. 
    8. Under each hour type column, select a payroll item. 
    9. Repeat until each Customer, Service Item, or Class mapped appropriately.
    10. Additions and changes are saved automatically. Close the window when the mapping is complete.

     

    I'd also suggest reaching out to our QuickBooks Time Support Team for further guidance.

     

    I've got some articles for you to read through to learn more about QuickBooks Time:

     

     

    Drop me a line if you have other questions about the payroll class mapping. I'll always be here to assist you further. Have a lovely day!

    B
    BadtgirlAuthor
    October 11, 2022

    So no one has showed me that option before - putting in the overrides. I am not even 100% sure what that does. 

     

    If I put all my classes and subclasses in as overrides does that mean it will all map correctly - and allow the selected class per hour override the one I had to initally select for the person? 

     

    I just ran Payroll today - is there a way for it go back and fix past payroll runs to map. 

    A
    AbegailS_
    October 11, 2022

    Allow me to share a few information and guide on what you'll do, @Badtgirl.

     

    You can consider deleting and recreating the paychecks to resolve the issue. Here's how:

     

    1. Sign in to your QuickBooks Online (QBO) account.
    2. Click Payroll from the left menu, then select Employee.
    3. Select the paycheck you want to delete and click Delete.
    4. Choose the I understand that this action cannot be undone checkbox.
    5. Click Delete Paycheck to confirm.
    6. Once done, you can now recreate the paycheck.

     

    However, if you can no longer recreate the paycheck, you'll need to set up a prior payroll. For more guidance, feel free to check out this article: Set up a prior payroll for QuickBooks Online Payroll.

     

    If you're having difficulties following the steps, I suggest reaching out to our QuickBooks Payroll Support Team. This way, they can guide you with the steps through screen sharing.

     

    Let me know if you need anything else with your payroll. We'll always be right here to help.

    D
    djzap1
    February 12, 2024

    This look incredibly time consuming for someone that should be able to create a list of items like a drop down menu of activities different employees do. All our employees do different things any given day not one simple job descripting. I will not ever use your job classes because it looks to be incredibly time consuming for something so simple. I ought to be able to create a list of activities that employees do, get to thier name, choose the activity and input it. As of now I dont use your mapping because its a mess of 'go here, input this, go there input that, then add this..then go there and pull from here...and so on." I also dont use the ability for them to login and input because what a mess that sounds like. You folks way over thing, over engineer and over do that simplest of processes. This product becomes unusable for many functions because in my office I dont have time to run through and adjust every supposed time saving part of what you sell because its just not worth the time factor. I will track in a spread sheet..what a useless product with useless functionality...if I wanted to work at quickbooks and modify all these components to suit I would work there that is not my business model...and quickbooks doesnt adapt..useless

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