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treasurer_wacc
March 8, 2023
Question

Payroll done in QB 2019 desktop employee center "Pay Employees" and checks hand written.

  • March 8, 2023
  • 1 reply
  • 0 views

I ran payroll in the "Pay Employees" option in the Employees drop down. I chose to hand write the checks. The payroll shows correctly in the Payroll Transaction Detail report with the correct check numbers but the checks do not appear in the check register. How can I put the checks into the register?

1 reply

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Kurt_M
March 8, 2023

I'm delighted to have you here today. I'll help you get around this to ensure your checks are in your Check register inside your QuickBooks Desktop (QBDT).

 

Before doing so, I'd like to share an insight about your query. If those checks appear in your Payroll Transaction Detail report, know it's already in the system. You'll want to go to the Check register and set it up in the Go to section to make it easy to track the checks you've entered. I'll write down the steps to get you going:

 

  1. Access your QuickBooks Desktop company.
  2. Go to the Lists menu, and then choose Chart of Accounts.
  3. Open the Check register, and then click the Go to button beside the Print button.
  4. In the Which Field, choose Amount and then in the Search For, enter the amount of those checks you've entered.

 

If you don't see it in your register, you may want to check the paycheck you've created for that specific employee. You'll want to go to the Employee Center and check it in the employee profile. Ensure you've selected the correct bank account inside the employee's paycheck. Here's how:

  1. Access your QuickBooks Desktop company.
  2. Go to the Employees menu, and then click Employee Center.
  3. Select the employee, and then go to the Transaction tab.
  4. Locate the paycheck, and then access it. 

 

Another way to verify the details is by running the Payroll Summary report inside your QBDT company. 

 

In case the issue persists, I'd recommend doing some basic troubleshooting steps to ensure data inside the program stays accurate. For further guidelines, see this page: Verify and Rebuild Data in QuickBooks Desktop.

 

Additionally, here's an article for you to learn more about modifying your reports and adding more details to it in QBDT: Customize reports in QuickBooks Desktop.

 

Please don't hesitate to post here again if you need further assistance with your QuickBooks-related questions. I'll be here, ready to help you. Stay safe!

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treasurer_waccAuthor
March 8, 2023
KurtKyle_M, Thanks for your quick reply. The checks were not in the register although the amount showed several times as the amount matched previous checks. The data check came back OK as did the rebuild. I am mostly concerned with my IRS Forms 941 and W-2. I don't want to do anything that messes up the data for those reports. If necessary, I can simply enter checks with the net amounts equal to the missing checks and make the accounts be the gross pay accounts. That would mess up my internal reporting. Would it mess up the IRS reporting as well. As it stands now, I cannot reconcile the bank account with the missing checks.
Candice C
Candice C
March 8, 2023

Good evening, @treasurer_wacc. 

 

I appreciate you coming back and giving additional information about your issue with payroll checks. 

 

Editing transactions from any period can change how forms will report. Before editing, we always suggest consulting with your accountant to be sure other periods won't be affected by the changes. 

 

You should be able to see it hitting the account if you entered payroll with QBDT.

 

Keep us updated on how the conversation goes with your accountant. I'm only a post away if you need me. Have a wonderful day!

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