Payroll expense showing in bank account but not in QuickBooks

Hi there, Sworkman87.

I can help you fix the payroll expense that is not showing on QuickBooks but shows in  your bank.

You'll want use the Find Match feature to display all the possible matched transactions. To do that, follow the steps below:

1. Go to Banking and select the Banking tab.
2. Click Find other records button.
3. In the Match Transactions window, put a check mark on the transactions that should match to the downloaded transaction.
4. If the transaction you want to match is outside the date range displayed, update it. Select the date field to manually change the From and To dates.
5. Select Save if the total amount of both transactions is the same.
6. Click Save.

Once done, the transactions will now show under the In QuickBooks tab.

If you can't find one, it's possible that you weren't able to record paychecks within the system. You can manually enter payroll liability check on your register and then match it to the downloaded ones in your bank feeds.

So instead of finding a match, you'll want to add them by clicking Add under ACTION column. This won't create duplicates.

Feel free to check out this article for more information about adding and matching downloaded transactions in QBO: How to add and match downloaded banking transactions.

I've included a detailed resource about payroll expenses that may come in handy moving forward: What are payroll expenses for employers?

You know where to ask help if you have further questions about handling payroll expenses in QuickBooks. Have a great day.