Question

Payroll for one person filling two jobs

Forum|Forum|4 years ago
September 22, 2021
1 reply
0 views

Using QBO for our church. We have church staff, paid currently via QB payroll. We also run a daycare not using QBO thus far. Want to bring daycare staff onto QBO Payroll. Have one person who fills a church staff position in the morning and works at the Daycare in the afternoon...so one person & two roles. Not sure how to handle this. Part of the problem is that we're trying to bring the daycare associates into QBO Payroll part way through the year. For the other associates, I get that there's a way to enter their YTD federal withholding, SS and Medicare contributions. Can I manually edit those values for the dual role associate?

I tried adding the dual role person using her middle initial (since my staff record lack it) but QBO was smart enough to flag the duplicated SS#.

Any insights on how I can handle this are greatly appreciated.

Mark W.

Church Treasurer

QuickBooks Online Payroll

KlentB

I can share some tips on how to handle that, Mark.

Adding employees with multiple roles is currently unavailable in QuickBooks Online. As a workaround, you can set up an additional rate type to pay employees different amounts. This way, you'll be able to separate or distinguish the earnings from the church and daycare center.

With regard to your concern, you can add their past pay information to ensure that the year-to-date (YTD) totals on your employees’ pay stubs are accurate. Take note this is only applicable for the current calendar year and there are no paychecks created for the employee yet. Here's how:

Go to the Payroll menu.
Select the Employees tab.
Choose the appropriate employee, then click the Edit icon.
Under How much did you pay [employee] this year? section, select +Enter [year] prior pay details.
Answer the questions to set the time period the employee got paid.
Enter the necessary information and then follow the on-screen instructions.

On the other hand, if you already created paychecks for that employee, I recommend contacting our Payroll Support Team. One of our representatives will up your account in a secure environment and enter the information for you. Here's how to connect with us:

Go to the Help icon.
Select Talk to a human.
Enter "Talk to a human" again in the search bar.
Choose I still need a human, then click Contact us.
Select Get a callback or Send a message to start a conversation.

I'm also adding this article to help track and manage your payroll transactions in the program: Run payroll reports.

Feel welcome to visit the Community again if you need further assistance in completing your other payroll tasks. Have a pleasant day ahead.

U

usermcbbwarnerAuthor

KlentB -

Thank you for the reply. I've reviewed it and I'd previously found the rate type option previously. Sadly, I found to mention in my original post that this employee is paid salary for both roles. My plan, ultimately, is to add the two salary amounts together. The challenge, for this calendar year, is that rate types only apply to hourly positions.

Now, I think I can use her existing employee record (from her church staff position) if I could adjust (manually or with the help a QB staffer), the amount of Fed Withholding, SS and Medicare deductions she paid Jan-Jun (part of last school year). Is this possible?

J

JonpriL

I'm here to share insights about your employee's payroll record, @usermcbbwarner.

Since you've already created paychecks previously, it's best to contact our Payroll Care Team. As mentioned by my colleague above, our specialists online have the tools needed in entering the payroll adjustment for your employee.

You may also consider reading through this reference with the topics you can use while working with your employee's payroll with us: Help Articles for QuickBooks Online Payroll.

Let us know in the comments below if you have any other questions about payroll tasks and navigations. Take care and stay safe!

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