Payroll hours incorrectly entered as OT

Hello there, Stacey.

Let me walk you through the best way to correct your payroll and your employees' paychecks in QuickBooks Desktop. To address this, here are the steps you can follow to rectify this:

Void the Incorrect Paychecks: 

• For the employee who has not yet cashed their check, you'll need to void their paycheck. Go to the Employee Center, find the employee’s profile, and under the payroll information, locate the specific paycheck. Right-click on the paycheck and select Void Paycheck.

Reissue the Corrected Paychecks: 

• Once the incorrect paychecks are voided, you will need to reissue new paychecks with the correct pay details. Create a new paycheck for the employee, ensure to input regular hours instead of overtime hours, and categorize them correctly between regular and overtime. 

Handling Cashed Paychecks: 

• For the employees who have already cashed their paychecks, you'll need to ask them to repay the excess amount or deduct it from future payments, depending on your policy and agreement with the employees. This will require manual adjustments in their upcoming payroll entries by adding a deduction line item to their paycheck.

After issuing the corrected paychecks, make sure to review your payroll reports to ensure all changes reflect accurately. You can also consider setting up time off in QuickBooks Desktop Payroll. 

The Community page is always open 24/7, you can always post here for further concerns you have. I'm here to assist you anytime.

Probably the best way is to reverse the over-payment of overtime on the next paycheck.

Do this by listing the overtime overage hours using the overtime earnings item as negative hours and using the overtime rate, and then reverse that with another line item using the regular earnings item and regular earnings rate:

It'll look like this: