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ParadiseJolleyBean
January 27, 2025
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Payroll Item

  • January 27, 2025
  • 1 reply
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Dear Community,

I use Quickbooks Desktop Enterprise and inherited almost 50 hourly wage payroll items that were set up over 20 years ago.

  • How do I find out if an item is Regular Pay, Overtime Pay, Sick Pay, or Vacation Pay?
  • Is it possible to change it from Regular to Sick Pay?
Best answer by ElijahStownton

Hello,

 

In QuickBooks Desktop Enterprise, you can check payroll item types by going to Lists -> Payroll Item List, then double-clicking each item to see its details. For a faster overview, run Reports -> Employees & Payroll -> Payroll Item Listing.

 

You can’t change an item’s type (Regular to Sick Pay). Instead, create a new payroll item under Lists -> Payroll Item List -> New, then replace the old one in each employee’s profile under Employee Center. To avoid confusion, make the old item inactive (right-click -> Make Inactive).

 

If you’re updating a lot of employees, exporting and re-importing the list via Excel might save time.

1 reply

E
ElijahStowntonAnswer
January 28, 2025

Hello,

 

In QuickBooks Desktop Enterprise, you can check payroll item types by going to Lists -> Payroll Item List, then double-clicking each item to see its details. For a faster overview, run Reports -> Employees & Payroll -> Payroll Item Listing.

 

You can’t change an item’s type (Regular to Sick Pay). Instead, create a new payroll item under Lists -> Payroll Item List -> New, then replace the old one in each employee’s profile under Employee Center. To avoid confusion, make the old item inactive (right-click -> Make Inactive).

 

If you’re updating a lot of employees, exporting and re-importing the list via Excel might save time.

    MsNorthPND18
    MsNorthPND18
    January 28, 2025

    EliijahStownton is right. You can follow the steps provided below. I will add other information regarding Payroll Items in QuickBooks Desktop (QBDT), ParadiseJolleyBean.

     

    Payroll isn’t just about paychecks anymore. Sometimes employees need to pay for things like health insurance, retirement contributions, uniforms, tools, or dues. Here's how:

     

    1. Go to Lists, then Payroll Item List.
    2. Select the Payroll Item ▼ dropdown, then New.
    3. Select Custom Setup, then Next.
    4. Select Deduction, then Next.
    5. Enter the name of the deduction, and select Next.

     

    Step 2: Add the item to the employee profile.

     

    1. Select Employees, then Employee Center.
    2. Select your employee.
    3. Select ✎, then select Payroll Info.
    4. From Additions, Deductions, and Company Contributions, add the deduction item.
    5. Enter the amount per period and a limit if applicable.
    6. Select OK.

     

    Check this article to learn how to add deductions your employee needs to pay each payday in QuickBooks Online Payroll and QuickBooks Desktop Payroll: Set up, change, or delete employee-paid payroll deductions.

     

    On top of your employee’s regular salary or hourly rate, you can also check this article on how to set up additional pay items, and add your salaried employees’ sick pay or vacation pay hours in QuickBooks Online Payroll and QuickBooks Desktop Payroll:

     

     

    Please know that I'm just a reply away if you need any further assistance with running payroll, creating regular pay, or managing sick pay in QBDT. Wishing you and your business continued success.

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