Hello, oldgreygrammy! We appreciate you for sharing with us your detailed payroll liabilities management process. We are happy to be of assistance in addressing your concern.
It's great to know that you have chosen QuickBooks as your reliable companion when it comes to managing payroll-related tasks. In your case, we recommend voiding the liability check to change its status to unpaid to ensure that you accurately track your payroll liabilities. After which, you can create a prior payment by following these simple steps:
- Access the Help menu and select About QuickBooks.
- Press either Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
- Select Next until you reach the Enter Prior Payments section.
- Once you're there, choose Create Payment to input payroll liability payments that you have made.
- Be sure to enter the appropriate Payment Date and For Period Ending date.
- In the Taxes and Liabilities field, select the payroll tax item that corresponds to the payment you have already made.
- Enter the respective amount. You may also add a memo for the purpose of the payment.
- Click the Accounts Affected... button to choose how you want the payment to impact your Chart of Accounts (COA).
- Choose Do not affect accounts. Opting for this option will prevent the prior payment from appearing in the bank register.
- Finally, tap Finish to close the window.
For more details, check out this article: Enter historical tax payments in Desktop payroll.
After completing the aforementioned steps, proceed to generate a check for the payment to the other church. If you are unsure about which expense account to utilize, we recommend consulting your accountant for guidance.
In addition, you may want to learn how to pay third-party agencies for your benefits or deductions in QuickBooks Desktop Payroll. Please refer to this article: Pay your non-tax liabilities in QuickBooks Desktop Payroll.
Check out this article if you want to create an adjustment to zero out the wage deduction in your payroll liability account moving forward: Adjust Payroll Liabilities in QuickBooks Desktop.
You can also track your contributions or deductions by running reports within the program. You can save these resources for reference:
If you have further questions about handling payroll liabilities or require assistance on any QuickBooks-related matters, we are available 24/7. Please do not hesitate to use the Reply button below or create a new post in the Community. Stay safe, oldgreygrammy!
