Payroll liabilities report not correct

Welcome to the QuickBooks Community forum, teresak. 

Let's explore ways to narrow this down and ensure you can accurately run your Payroll Liabilities Report. 

The dates of transactions are crucial in determining their inclusion in a liability report. Depending on the entry type, the transaction date or the ending date of the affected period is used to determine if a transaction will appear on a liability report.

We may need to expand or narrow the date range of the report to determine the source of the balance.

For the following examples, a report dated 5/1/2015 through 7/30/2015 will include:

• Paychecks. The transaction date on paychecks is used. A paycheck dated 5/1/2015 for the pay period 4/15 - 4/30/2015 will be included. A paycheck dated 8/1/2015 for the pay period 7/15 - 7/30/2015 will not be included.
• Employee year-to-date (YTD). The transaction date on these entries is used. The transaction date is the same as the period ending date, so any entry dated within the report range will be included.
• Payroll liability checks. The liability period-ending date is used. A liability check dated 8/15/2015 that paid for a period ending 7/30/2015 will be included in the report. A liability check dated 5/15/2015 that paid for a period ending 4/30/2015 will not be included.
• Prior payments. The liability period ending date is used. A prior payment dated 8/15/2015 that paid for a period ending 7/30/2015 will be included in the report. A prior payment dated 5/15/2015 that paid for a period ending 4/30/2015 will not be included.
• Liability adjustments. The effective date of the adjustment is used. A liability adjustment dated 8/15/2015 that paid for a period ending 7/30/2015 will be included in the report. A liability adjustment dated 5/15/2015 that paid for a period ending 4/30/2015 will not be included.

Also, if payroll liabilities were paid through Bill Payment or Write Checks, this will not reduce your payroll liabilities and cause a balance.

I'll add these resources to help you with handling your employee's paycheck info: 

• Troubleshoot paychecks calculated incorrectly
• Handle overwithheld or underwithheld employee-paid taxes

You can comment below, if you have additional concerns about running the Payroll Liabilities Report. Keep safe!  

Well, the report is based on your paychecks. You can double-click on any number to see the details to verify the totals. If the details look wrong, try opening a paycheck and the detail area to see them there. That might make it obvious what has happened. If (say) the taxes are mostly 0.00, that could mean you're using an out dated payroll tax table or your subscription has lapsed and so taxes stopped calculating.