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C
cmccarter
December 28, 2024
Question

Payroll processing date

  • December 28, 2024
  • 1 reply
  • 0 views

We pay semimonthly on the 1st and 15th. I ran payroll today for the direct deposits to process with the 1st being New Year's Day. The checks got dated 12/31, but they need to be 1/1 to not be included in 2024. Can I change the dates after the payroll has processed?

1 reply

K
KayePe
December 28, 2024

Ensuring our payroll is processed correctly is essential for keeping paycheck records accurate in QuickBooks Desktop (QBDT), @cmccarter. Let's look at how paychecks operate within QuickBooks to help you understand how to edit dates for payroll.

 

If the payroll status you ran has not yet been processed, you can still void and recreate it with the correct payroll date. Keep in mind that the bank can still process tax and direct deposit debits depending on the timing. To void, here's how: 

 

  1. From the Employees menu, click Edit/Void Paychecks.
  2. Change the Show paychecks through/from dates to the date of the paychecks you need to void and tick Tab on your keyboard.
  3. Select the check-in question and choose Void.
  4. Hit YES and click Void.
  5. Tap the checkbox to agree to the terms and conditions of voiding the paycheck.
  6. If done, send the voided paychecks by going to the Employees menu and selecting Send Payroll Data. 
  7. Tick Send. You won't see any direct deposit checks to send, but this lets our system know to cancel the paychecks.
  8. Put your payroll PIN, then select OK.

 

 

 

  1. Open your QuickBooks.
  2. Proceed to the Help menu.
  3. Select QuickBooks Desktop Help/Contact Us.
  4. Click on the Contact Us tab.
  5. Enter a brief description of your concern, then Continue.
  6. Use your Intuit account to sign in or Create a new account, then Continue.
  7. Enter the single-use code sent to your email and select Continue.
  8. Either choose to Chat with us or Have us call you.

 

On the other hand, with the year-end upon us, make sure to wrap up your tasks and get ready for the new year using QBDT. For a handy guide to keep you on track, check out this article: Year-end guide for QuickBooks Desktop.

 

If you need more help with handling employee payroll or managing bonuses, feel free to reach out to me directly. I would love to help you achieve your goals in QBDT.

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