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M
mrwoodworks1
December 9, 2023
Question

Payroll Recording Error

  • December 9, 2023
  • 1 reply
  • 0 views

For one pay period we tried QB online. We wrote one check to each of our employees.  We decided that we wanted to go back to QB Desktop.  We canceled our subscription and went back to desktop and input the few checks/deposits and payroll. We didn't catch that the payroll in the online version computed differently from the desktop (for whatever reason) until the next month.  How do I make a correction of about $20.00 to each employee? The payroll online paid less than desktop.  We recorded checks based on online amount and those checks were deposited and have cleared the bank.  I need to make a $20.00 payment to each employee to compensate for the short paycheck, but not show against QB payroll.  Only to help with bank reconciliation.

1 reply

M
Maybelle_S
December 9, 2023

Hello there, mrwoodworks1.

 

I understand the importance of addressing the payroll error and ensuring proper employee compensation.

 

To correct the $20.00 discrepancy for each employee without affecting QB payroll, consider issuing separate checks to serve as reimbursements or adjustments in your accounting records. It will make the transactions appear in your bank statement and reconcile.

 

Here's how:

 

  1. Go to the Banking menu.
  2. Select Write Checks.
  3. Choose the Bank Account from the drop-down arrow.
  4. Put Pay to the order of.
  5. Choose the Account.
  6. Enter the Amount and other information needed.
  7. Hit Save & Close.

 

Additionally, you can check these guides about managing payroll items and learn how QuickBooks calculates your taxes:

 

 

Furthermore, I encourage monthly account reconciliation to ensure they match your bank and credit card statements.

 

Let me know if you have other payroll-related questions or reconciling transactions in QuickBooks. I'm always here to answer them for you. Take care.

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