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C
calikicks
January 26, 2024
Question

Payroll report showing all pay data for all emplyees BY pay period over a period of time

  • January 26, 2024
  • 1 reply
  • 0 views

Hello,

I am trying to figure out how to run pay roll report that will show payroll data (including hours worked and rates) by payroll period for all employees over the course of a year. I want the data separated out by employee and by pay period. And it needs to include pay rates and hours worked with OT and regular hours. Is this possible?

Thank you!

CaliKicks

1 reply

Adrian_A
Adrian_A
January 26, 2024

Hi Calikicks,

 

I'm here to help you achieve your goal of running a payroll report with the details you've mentioned.

 

As of now, the payroll reports reflect the calculated amount of the regular and overtime rate of each paycheck. However, you can pull up each employee's Paycheck Detail report. This way, you'll be able to review each employee's overtime hours and regular hours by pay period.


Here's how:

 

  1. From the Employees menu, select Employee Center.
  2. Select the employee's name.
  3. Double-click the paycheck.
  4. Click Paycheck Detail.

 

Then, if you want to collate the data to make one report, you'll have to manually take note of the data on an Excel spreadsheet.

 

Moreover, I've added here an article in case you want to change your payroll tax filing: Set up or change payroll tax filing.

 

Keep me posted whenever you have payroll-related concerns.

C
calikicksAuthor
January 26, 2024

Thanks very much for this. For each employee, can I ask for a report of all pay periods during a given time period at once? Or do I have to go pay period by pay period to get the hours worked each pay period?

I need to pull this data for approximately 600 employees over a 4+ year time period, so you can see why I am looking for a faster way to do this!

M
MadelynC
January 26, 2024

I recognize how convenient it is to generate a report that contains all pay periods at once, @calikicks. I’m here to share an alternative to get around it.


While QuickBooks Desktop doesn’t have a specific report that can break down all employees' pay periods during a given period at once, you may consider running the Payroll Detail Review report as a workaround. This statement shows details for each employee's payroll, including the amount, taxes, and deductions.


Here are the steps to access it:

 

  1. Select the Reports menu.
  2. Click Employees & Payroll, then go to Payroll Detail Review.
  3. Hit the Customize Report button, then filter the date and add columns such as payroll item, pay period, etc. You can export them to Excel to gather all the information in one place.


Our Product Development team is constantly looking for ways to enhance our offerings to meet your expectations. That being said, I recommend submitting your idea to them so they can carefully review your feedback and get it possibly added to future upgrades.


I’m adding some comprehensive guides that provide insights into how QuickBooks generates reports and ways you can personalize them to draw the information you need the most:

 


If you have other questions or concerns about managing your payroll statements, please feel free to add comments below. We’re always here to assist you, @calikicks.

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