Payroll tax due on quarterly state filing

We appreciate that you shared information about your concern today, LizB. No worries. We'll provide a resolution about recording the paid balance due in payroll tax using QuickBooks Desktop (QBDT).

When recording a balance due, you can record the transaction as a historical tax payment. To proceed in recording, you can delete the recorded custom payment so it won't affect your liability report. Once deleted, follow the steps below on how to record a historical tax payment:

1. Go to Payroll Setup Interview and go around with step 5 Year-to-Date Payrolls, then click Continue.
2. Select Yes if your company has issued paychecks this year and hit Continue.
3. Click Edit on Tax Payments in the next screen and print the Tax Payments Checklist. Before proceeding, check with your accountant.
4. Choose the arrow to the quarter where you want to put the tax payments.
5. Once selected, it will open the taxes owed within the quarter. You'll see three columns: QuickBooks - Calculated Amount, Total Amount You've Already Paid, and Balance Remaining. After that, put the payroll tax payment.
6. After entering all the payments for a quarter, you should move on to the next quarter and repeat the process until all tax payments have been entered.

• If no tax payments, if you have not made any tax payments, the "Total Amount You've Already Paid" three should match and the field should be empty. If not, it may indicate issues with the prior payroll that need to be corrected before continuing.
• Once all the payments are entered, you may need to pay any remaining balances listed in the "Balance Remaining" column.
• 7. Once done, click Done Entering in Tax Payments.

Moreover, you can adjust payroll liabilities by correcting employees' year-to-date and quarter-to-date info in QBDT.

We'll be happy to see you here again in the Community space. Feel free to post here again if you have any additional questions about the paid balance due in payroll tax using QBDT. We've got you covered, and we'll get back to you. Take care.

I must be missing something as I tried both of those methods and they both messed up my liability balances. Let me give you the whole history. I ran the Oregon OQ form in Quickbooks and then entered the info from the OQ form on the state website. The state said I owed $48 on one state tax so I paid it on the website. Then I entered a custom payment in Quickbooks to record that payment which led me to the liability balance problem. So, per your instructions, I went into the historic payments and added a payment for that $48 on that specific tax for Q1 2024. This changed the balance remaining column to -$48 which in turn, changed the liability balance to -$48. I got the same result with a liability adjustment. How can I adjust what Quickbooks calculated to match what the state calculated and log that payment?