Skip to main content
L
LyndaKShaw
February 3, 2025
Question

payroll tax filing

  • February 3, 2025
  • 1 reply
  • 0 views

Hello,  we filed the annual W-2 form using the e-file method in QB.  Then we realized that we made an error, so we submitted a second e-file form.  The first submission was accepted, but the second one was rejected because it was considered a duplicate filing.  The second submission is correct.  Where do we go from here?  Thank you.

Lynda

 

1 reply

K
KiazzymaeC
February 3, 2025

Thank you for raising your concern here, @LyndaKShaw.

 

Given that the second e-file, which contains the correct information, was rejected as a duplicate, you will need to submit a corrected W-2 form, known as a W-2c. This is the standard process for correcting any errors on a previously filed W-2 form. In QuickBooks, you can prepare and e-file the W-2c to officially correct the mistake.

 

To do this, here's how:

 

  1. Open your QuickBooks Desktop.
  2. Go to the Employees menu, then choose Payroll Center.
  3. Click the File Forms tab.
  4. Select the Annual Form W-2c/W-3c - Corrected Wage and Tax Statement, then Create Form.
  5. Choose the employee(s) last name, then hit OK.

 

After that one, proceed with the following steps below:

 

  1. Select the employee(s) who require a corrected W-2c form and choose Review/Edit.
  2. Proceed with the question: Have you made the W-2 corrections in QuickBooks Desktop?
    • If the answer is Yes - Current QuickBooks Desktop data will be displayed in the Correct Information column on the W-2c. Input the Previously Reported amount for items that need correction.
     • If the answer is No - Current QuickBooks Desktop data will be displayed in the Previously Reported column on the W-2c. Examine each W-2c worksheet and enter the Correct Information column with accurate amounts.
  3. Go through each page, clicking Next as necessary.
  4. Tick the box labeled Check if this is a W-2c (corrected W-2).
  5. Only input data in the lines that need corrections for the Previously Reported and Correct Information columns. Do this on Federal, State, and local information when applicable.
  6. Clear the values from the remaining lines. To do this, right-click the amounts, select Override, and then delete the amounts. Do this on Federal, State, and local information as needed.

 

For more detailed information, you can check this article regarding how to fix an incorrect W-2 and W-3.

 

Additionally, you may want to print your W-2 and W-3 forms if you send paper copies to your employees, for your own records, or to send to your accountant.

 

If you still need help regarding your W-2 form, please do not hesitate to reply to this post. I'd be happy to assist you! 

Terms & ConditionsAccessibility statement