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A
atffcook
June 20, 2023
Question

Payroll tax liabilities

  • June 20, 2023
  • 1 reply
  • 0 views

I have a client who has really messed up the 941 liability payments. Not using QB reports and applying to payroll expenses. As well as $36,000 in overpayments. I believe I have gotten the payments figured out but the pay liabilities still show overdue reports that I know I have generated thru QB. HELP

1 reply

Adrian_A
Adrian_A
June 20, 2023

Hello atffcook,

 

There are different reasons why the payroll liabilities show as overdue. I'm here to help fix the issue.

 

Before anything else, may I know how you recorded the liabilities? In the meantime, I'll provide one possibility why the liabilities show as overdue.

 

You may have entered the date on the liability check after the check date. If so, you may follow the steps below to fix the issue.

 

Here's how:

 

  1. From the Employees menu, select Payroll Center.
  2. Go to the Transactions tab.
  3. Select Liability Checks.
  4. Double-click on the liability check for the period that is appearing in the Scheduled Liabilities window.
  5. Modify the check date so it is on or after the paid-through date.

 

For other reasons why the liabilities are reflected as overdue, you can check this article: Fix overdue or red scheduled liabilities in QuickBooks Desktop. The article also tackles the ways to fix the issue base on how you entered the transactions.

 

I've also included this link as your guide in filing tax forms and payments: 

 

 

Don't hesitate to post in the forum if there's anything that I can help with your payroll concerns.

A
atffcookAuthor
June 20, 2023

I recorded the liabilities through pay scheduled liabilities. The overdue ones also show partial payments being applied as well. Some from checks from other periods. I’ve checked the dates and that doesn’t seem to be the problem. Do I need to adjust them with the expense process?

C
Carneil_C
June 20, 2023

Thanks for your response, @atffcook. I'll provide additional insights to help you fix this issue with your payroll liabilities showing as overdue. 

 

Since you've recorded the liabilities through pay scheduled liabilities, you can use the backdoor process to remove those overdue taxes from your payroll liability screen. To enter historical payments outside the payroll setup window, you can follow the steps below: 

 

  1. Go to the Help menu and click About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Click Next until you reach the Enter prior payments section.
  4. From the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
  5. Enter the Payment Date and For Period Ending date accordingly.
  6. In the Taxes and Liabilities field, select the payroll tax item you've already paid and want to record in QuickBooks Desktop. And enter the amount. You can add a memo to remind you what the payment is for.
  7. Select the Accounts Affected... button. You can choose the Affect liability accounts but not the bank account so that prior payments won't appear in the bank register.
  8. Tick Next Payment. Select Done to save and Finish to close the window.

 

To learn more about this process, read this article: Enter historical payments in QuickBooks Desktop Payroll.

 

Also, this guide can give you more tips on resolving overdue or red scheduled liabilities: Fix overdue or red scheduled liabilities in QuickBooks Desktop Payroll.

 

Please comment below if you have any other questions about managing your payroll liabilities. I'll return here as soon as possible to help you again.

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