Payroll Tax Overdue

In QuickBooks Desktop, you can manually enter your payment even if you pay your taxes through the state website. I'm here to guide you through the process, KarenS1970.

You can record the payment using the Enter Prior Paymentsoption in the YTD Adjustment window. To do so, follow the steps below:

1. Go to the Help menu, then About QuickBooks.
2. Press Ctrl+Alt+Y on your keyboard.
3. Select Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
5. Under Item Name, select the ▼ dropdown and select the item you need to create a prior payment for.
6. Verify the dates and update as necessary.
   • Select Next Payment to enter another prior payment.
7. Select Done, then Finish.
   
   

Once completed, verify any outstanding balances by reviewing the Payroll Liability Balance Report to see. Here's how: 

1. Go to Reports, select Employees & Payroll, then Payroll Liability Balances.
2. Change the From and To dates as needed.
3. If the PLB report shows $0, but the Pay Liabilities tab still shows overdue or red, Re-sort lists in QuickBooks Desktop.
4. Close and re-open QuickBooks.
5. If the issue persists, Verify and Rebuild Data in QuickBooks Desktop.
   
   

I've added this article on how you can fix in case scheduled liabilities still show as overdue: Fix Overdue or Red Scheduled Liabilities in QuickBooks Desktop.

In addition, you may need to adjust a previously filed tax form or payment. Check out this article for your guidance: Adjust Payroll Liabilities in QuickBooks Desktop Payroll.

Post a reply below if you have any questions or other concerns about Unemployment or payroll taxes. I'll be one post away if you need further assistance.