Payroll taxes

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Let's create a liability adjustment to fix your employees' year-to-date (YTD) or quarter-to-date (QTD) payroll data. Perform the process one at a time for the affected workers. I'd be delighted to show you how to complete the task: 

1. Press the Employees menu at the top and choose Payroll taxes and Liabilities.
2. Then, select Adjust Payroll Liabilities.
3. This will open a page where you can enter all the details about the adjustment.
4. Enter the correct date in the field box.
   **Use the same date as the last paycheck of the affected quarter. Use today's date if you’re working on the current quarter.
   **The Effective Date is used to calculate amounts on your 940 and 941 forms as well as the Payroll Liability Balances Report.
5. Next, tick the box for Employee and click the drop-down to select the worker’s name.
6. In the Taxes and Liabilities section, go to the Item name column and pick the tax you're working on from the drop-down..
7. Next, enter the Amount of the adjustment.
   **If the item is under-withheld, enter a positive amount to increase. 
   **If the item is over-withheld, enter a negative amount to decrease.
8. Use the Memo field to note what happened to the transaction.
9. Press the Accounts Affected button and pick the appropriate option.
   **Do not affect accounts to leave balances unchanged for the liability and expense accounts. The adjustment will only change the year-to-date amounts on your payroll reports.
   **Affect liability and expense accounts to enter an adjusting transaction in the liability and expense accounts.
10. Click OK twice to keep the changes.

You can browse through this article for more in-depth information: Adjust payroll liabilities in QuickBooks Desktop Payroll.  

After adjusting the taxes, check if the liabilities are updated. Run the Payroll Summary report or the Payroll Liability Balances report again to ensure that everything is correct (amounts to be paid are accurate). Next, go to the Payroll Taxes and Liabilities screen, and locate and pay the taxes in question. Then open the 941 forms and go over the data.

For future reference, you can use the following resources to help you correct or amend previously filed federal forms 941 and resolve common tax form issues:

• File a corrected Federal Form 941 and 940 in QuickBooks Desktop Payroll
• Troubleshoot Form 941 in QuickBooks Desktop Payroll

Please let me know how things go. I'll be around to provide further assistance. Enjoy your day and stay safe.