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LMR Bookkeeping
January 4, 2022
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Previous YTD Payroll - Desktop

  • January 4, 2022
  • 2 replies
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I have a client that lost their entire QB in December.  Literally everything and no backup.  I am trying to enter 2021 YTD payroll numbers so that I can attempt to process year end.  I have NOT run payroll yet this year, but will need to ASAP.  

When I go into the Employee setup, it only lets me add 2022 numbers.  

 

Help, what is the best way to accomplish this task.  I have several other tasks to get done, but this one is the  most important of the situation.

 

Thank you, 

Lissa

Best answer by RCV

Let me help you with entering prior payroll data, LMR Bookkeeping.

 

We can use the backdoor process to manually enter the 2021 payroll data in QuickBooks Desktop. Here's how:

  1. From the Help menu, choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Press Next until you reach
  4. Under When should YTD summaries affect accounts? section, manually enter the 2021 period. 
  5. Tap Next.
  6. In the Earliest QuickBooks payroll date section, enter the date you'll begin using QuickBooks payroll to create paychecks. Then, Next. 
  7. To enter a YTD summary for an employee, select the employee's name and press the Enter Summary button.
  8. Once done, click OK and hit Leave. 

 

 

Here's an article you can refer to for more details about entering historical tax payments in QuickBooks. We can also check out the Enter historical payroll data article to enter paychecks that you have issued the year before using the payroll service. 

 

Feel free to browse this link here if you need help with other tasks in QuickBooks Payroll. It'll route you to our general payroll topics with articles.

 

I want to make sure everything is taken care of for you, please let me know how it goes or if you have any other issues or concerns. Just leave a comment below and I'll get back to you. Take care always.

2 replies

R
RCVAnswer
January 4, 2022

Let me help you with entering prior payroll data, LMR Bookkeeping.

 

We can use the backdoor process to manually enter the 2021 payroll data in QuickBooks Desktop. Here's how:

  1. From the Help menu, choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Press Next until you reach
  4. Under When should YTD summaries affect accounts? section, manually enter the 2021 period. 
  5. Tap Next.
  6. In the Earliest QuickBooks payroll date section, enter the date you'll begin using QuickBooks payroll to create paychecks. Then, Next. 
  7. To enter a YTD summary for an employee, select the employee's name and press the Enter Summary button.
  8. Once done, click OK and hit Leave. 

 

 

Here's an article you can refer to for more details about entering historical tax payments in QuickBooks. We can also check out the Enter historical payroll data article to enter paychecks that you have issued the year before using the payroll service. 

 

Feel free to browse this link here if you need help with other tasks in QuickBooks Payroll. It'll route you to our general payroll topics with articles.

 

I want to make sure everything is taken care of for you, please let me know how it goes or if you have any other issues or concerns. Just leave a comment below and I'll get back to you. Take care always.

T
taxclerk42
March 24, 2025

What do you do if not all of the payroll YTD adjustment clears when reconciling the bank account?

M
mv32
March 24, 2025

We'll systematically check and address each potential cause to ensure everything is correctly processed, @taxclerk42. Rest assured, we'll work together to resolve this.

There are a couple of things to check when reconciling a bank account after not all the payroll year-to-date (YTD) adjustments are clear. These are the details that we can look at:

  • Review Transactions: Check if all payroll transactions are entered correctly in QuickBooks.
  • Verify Adjustments: Ensure that your YTD adjustments are accurate and reflect the correct amounts.
  • Check Dates: Confirm that the transaction dates align with the reconciliation period.
  • Reconcile in Stages: If reconciling for the entire year, start with the oldest bank statement and work month by month.
  • Consult Reports: Use reconciliation reports to identify discrepancies.

Given the complexity of accounting your payroll YTD transactions, I also recommend consulting an accountant since they have a thorough understanding of payroll regulations and tax laws.

In addition, you can refer to the articles that my peer shared above to learn more insights before and after entering YTD adjustments:

Once your bank reconciliation is fine, you can review a list of your financial data further by running reports in QuickBooks Desktop to check if it aligns accurately with your expected results: Understand reports.

Thank you for taking the time to review these pointers for reconciling your bank account accurately. If you have any further questions or need additional assistance with payroll YTD adjustments, please stay connected with us. We're always here to ensure everything is accurate and to support you in any way we can. Best regards, Tax Clerk.

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