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Cedarrun
Jan 15, 2019 4:26 PM UTC
Solved

Print W-2 forms

Do I have to have enhanced payroll to print out W-2/W-3?  Can I do this in Basic payroll?  If so how?

    Answer
    Jan 15, 2019 4:47 PM UTC

    Yes, payroll forms require an Enhanced payroll subscription.

    Basic is for people who have someone else, like their accountant, do payroll forms.

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    21 replies

    Anonymous
    Answer
    Jan 15, 2019 4:47 PM UTC

    Yes, payroll forms require an Enhanced payroll subscription.

    Basic is for people who have someone else, like their accountant, do payroll forms.

      201673729
      Jan 26, 2019 12:05 AM UTC

      i have the enhanced version

      Anonymous
      Jan 26, 2019 3:05 AM UTC

      Greetings, @201673729,

       

      Thanks for adding to the conversation. Let's make sure you're able to print your W-2 forms.

       

      Since you're using the Enhanced Payroll version, you can now print your reports anytime. Before doing so, please make sure your tax table is updated. Here's how:

      1. Go to the Employees tab.
      2. Select Get Payroll Updates.
      3. Put a check in the Download Entire Update checkbox.
      4. Select Download Latest Update.
      5. A window appears when the download is complete.

      To start printing your W-2s, please follow the steps below:

      1. Go to the Employees menu.
      2. Choose Payroll Tax Forms & W-2s.
      3. Select Process Payroll Forms.
      4. Double-click Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
      5. If you are not able to find the form in the list; scroll down the list and look for the form or activate the form by clicking the Forms drop-down arrow and choosing Make a New Form Active. Choose Federal then click the W-2 form. Once done, click Add Form.
      6. Select the correct filing period or year and click OK.
      7. Mark the employee names you want to create W-2s and choose Review/Edit.
      8. Click the Check for Errors button at the bottom. Make sure there aren't any errors left.
      9. Choose the Print for Your Records button, then mark the radio button for W-2 copies you'd like to print.
      10. Once done, click Print PDF.

      That should get you on the right track, @201673729. You may want to check this article to know more about printing your W-2s in QuickBooks Desktop: Print W-2 and W-3 forms

       

      Do let me know if you have any more questions with the process. I'm here to assist you anytime. Have a good one!

        Vicki65
        Jan 24, 2020 6:40 PM UTC

        I do have enhanced

        GlinetteC
        Jan 24, 2020 7:40 PM UTC

        Good to have you here, Vicki65.

         

        You can print W-2 and/W-3 forms using your Enhanced Payroll. You may refer to the steps provided above on how to print them or check out this article to learn additional information about printing W-2/W-3 forms.

         

        I've also added this article you can check on how to E-File Federal W-2 forms for your reference: E-file Federal W-2 Forms

         

        If you need more help, please don't hesitate to tag me in a comment below. Thanks!

         

         

         

        janet pawlowski
        Jan 28, 2023 9:58 PM UTC

        QuickBooks is saying that my enhanced payroll is in active, but it is not!

        51237
        Feb 7, 2024 6:02 AM UTC

        help me get my w2 please if there is no way you could help me change my old address send me the new address

        CamelleT
        Feb 7, 2024 7:53 AM UTC

        Allow me to help you with your W-2 form concern, 5123.

         

        If you need to correct any information on an employee's W2 form before filing, you can edit it on their profile. However, if it has already been filed, you'll need to manually create new W-2 and W-3 forms and file them with the Social Security Administration. Check out the steps below:

         

        1. Open QuickBooks Desktop and select Employees. Then, Payroll Center.
        2. Click the File Forms tab and hit the Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
        3. Select the employee’s last name and hit OK.
        4. Click the employee(s) who need a W-2c. Select Review/Edit.
        5. Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
        6. If Yes - The current QuickBooks Desktop info shows in the Correct information column on the W-2c. Enter the Previously Reported amount for the items that should be corrected.
        7. If No - The current QuickBooks Desktop info shows in the Previously Reported column on the W-2c. Review each W-2c worksheet and enter the correct amounts in the Correct Information column.
        8. Review each page and select Next as needed.
        9. Check the box Check if this is a W-2c (corrected W-2).
        10. Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. Do this on Federal, State, and local info as needed.
        11. Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts. Do this on Federal, State, and local info as needed.

         

        You can refer to the General Instructions for Forms W-2c and W-3c in the General Instructions for Forms W-2 and W-3.

         

        For further information on correcting your forms, check out this link: Fix an incorrect W-2 and W-3.

         

        Moreover, check out this article for detailed steps in printing your W-2 and W-3 forms: Print your W-2 and W-3 forms.

         

        Comment below if you have additional questions about managing your W-2 forms. I'll be around to assist you. 

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