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dbland07666
August 3, 2022
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Printing paychecks myself

  • August 3, 2022
  • 2 replies
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I have QB Online Payroll and my question is about printing paychecks myself.  I already know how to set someone up for printed paychecks (no direct deposit for these employees). When I run my payroll, will QB create the check so I will find it in my check list (New -> Print Checks)?  Or do I have to enter the check details myself?

 

I already know how to find and print the paystub.

Best answer by GebelAlainaM

Thank you for clarifying your concern, @dbland07666. I can add additional information about paycheck concerns in QuickBooks Online (QBO).

 

In QBO, it will automatically generate paychecks once you run payroll to pay your employees. Then those paychecks will show on your Paycheck list. On the other hand, the process you're referring to when you click the +New icon, then Check or Print check, is used for your expenses to keep your checking account organized in QuickBooks.

 

If you want to print your paycheck, I can guide you with the steps. Here's how:

 

  1. Go to the Payroll menu, then Employees.
  2. Under Run payroll, click the Paycheck list.
  3. Select the paycheck you want to print. You can click the Filter dropdown if you need to change the Date range or Employee.
  4. In the Action column, select Print.
  5. Select the printer icon to print once, and a preview of the paycheck or pay stub opens.

 

You can refer to this article for more details: Print paychecks and pay stubs in Online Payroll.

 

You can also check out the article if you want to purchase a hand-written check: Create and record checks in QuickBooks Online.

 

In addition, if you need to run payroll reports in the future, here's an article for your guide: Run payroll reports. It includes all the lists of payroll reports available in QuickBooks Online.

 

Please don't hesitate to reach back if you have clarification or additional concerns. I'll be happy to assist you at any time. Take care!

2 replies

MichelleBh
MichelleBh
August 3, 2022

Good to hear that you already know how to find and print the pay stub, @dbland07666.

 

Let me share details about printing checks for yourself in QuickBooks Online Payroll. This way, I can help you achieve your task. 

 

Paying yourself in QuickBooks has two ways. Either add you as an employee or set up an owner's draw. If you want to add yourself as an employee, I'd recommend running payroll as usual. Then print the pay stub right after.

 

On the other hand, if you want to use the owner's draw account, you'll need to enter the check details manually. This way, the transactions will be visible on the Print Checks page. 

 

Do the following: 

 

  1. Go to the Accounting tab on the left side, then choose Chart of Accounts. 
  2. Click the New button.
  3. In the Account Type drop-down, pick Equity. 
  4. Select owner’s Equity in the Detail Type field. 
  5. Type a unique name in the box. 
  6. Click Save and close. 

 

After that, write a check from an owner's equity account. Let me show you how: 

 

  1. Go to the + New and select Check. 
  2. Choose the bank account which your money will be withdrawn from.
  3. In the Category drop-down, choose the Equity account you just created. 
  4. Enter the payment amount in the field.
  5. Check the Print later box, then click Save and close. 

 

For more details, see this link: Set up and pay an owner's draw.

 

Once done, you can now see the transaction in the Print checks window. For complete steps, see this article: Print a check in QuickBooks Online.

 

Read through these articles below to learn more about how to void paychecks and pay yourself as a business owner in QuickBooks: 

 

 

 I'm always glad to help, so please don't hesitate to post any questions you might have in the Community. Have a nice day. 

D
dbland07666Author
August 4, 2022

Thank you, Michelle.  I think you misunderstood my question.  I am not trying to pay myself, I'm trying to pay someone else. He wants a check.  So back to my question, if I run the payroll, will QB create the check for me so it shows up in my check list when I go to New -> Print Checks?

 

David

G
GebelAlainaMAnswer
August 4, 2022

Thank you for clarifying your concern, @dbland07666. I can add additional information about paycheck concerns in QuickBooks Online (QBO).

 

In QBO, it will automatically generate paychecks once you run payroll to pay your employees. Then those paychecks will show on your Paycheck list. On the other hand, the process you're referring to when you click the +New icon, then Check or Print check, is used for your expenses to keep your checking account organized in QuickBooks.

 

If you want to print your paycheck, I can guide you with the steps. Here's how:

 

  1. Go to the Payroll menu, then Employees.
  2. Under Run payroll, click the Paycheck list.
  3. Select the paycheck you want to print. You can click the Filter dropdown if you need to change the Date range or Employee.
  4. In the Action column, select Print.
  5. Select the printer icon to print once, and a preview of the paycheck or pay stub opens.

 

You can refer to this article for more details: Print paychecks and pay stubs in Online Payroll.

 

You can also check out the article if you want to purchase a hand-written check: Create and record checks in QuickBooks Online.

 

In addition, if you need to run payroll reports in the future, here's an article for your guide: Run payroll reports. It includes all the lists of payroll reports available in QuickBooks Online.

 

Please don't hesitate to reach back if you have clarification or additional concerns. I'll be happy to assist you at any time. Take care!

F
FrontlineArts
November 6, 2023

I couldn't find the answers, as I kept trying to print a check for an employee on a regular payroll for the first time- I have already alighned and generated a QB voucher check for a contractor. Every time I went to print, it only generated a stub. I finally found that if you go to "change print settings" at the top right of the paychek list report, it takes you to how paper checks are printed, and for whatever reason it only said "paystub on plain paper." So I had to switch it to "Paychecks on QuickBooks-compatible check paper " and now it finally generates the paycheck to print.

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