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ekbaccounting
February 9, 2023
Question

PTO/ Vacation "hours available as of DATE" is incorrect

  • February 9, 2023
  • 1 reply
  • 0 views

I just paid out 3 employees for their unused PTO/ sick time from 2022. Now when I view their previous paystubs, their hours for this year are messed up. Also, when I go into their individual employee files into Sick/ Vacation, it is showing the wrong date as in "Hours available of as BLANK". Currently it reads "Hours available as of 12/31/22". This is wrong and it is messing up their accured hours for 2023 thus far. We accrue 1.32 hours per paycheck which is weekly. They should technically have about 7.5 hours accured so far for the 5 weeks they have worked in 2023 so far. How do I fix this? It is only wrong for the 3 employees I paid out time to now. 

1 reply

BigRedConsulting
BigRedConsulting
February 9, 2023

This is one of the more confusing areas of QB payroll.

 

The date in the label at the top of the window is trying to be helpful, but sometimes it would be better if it just wasn't there. It can be confusing to know what it means. For example, if you've never paid a new employee, it's the date of hire. Once you have paid them, it's usually the date of the last paycheck, or

 

If I ignore that date, the Vacation accrual numbers look about right. You accrue 1:32 hours per check, reset each year to 0:00, and the current balance is 7:30, which suggests 5 paychecks this year.

 

I don't know why the used label appears to be for 2022, or why when you've paid the employees this year the date at the top of the section still shows last year. It is also odd that the start date for vacation accrual is this year, when you mention they had a balance to be paid from last year.

 

I tried but haven't been able to figure out a way to create this issue.

 

One thing to try is to Rebuild (repair) the company file. That might fix it. To do this, start on the QB menu at File | Utilities | Rebuild Data.

 

E
ekbaccounting Author
February 9, 2023

Hi,

 

the reason the start date for accrual is this year is because I manually changed it for everyone to be the same this year. After I paid out the balance from last year, I had to also manually change their available balance because it was showing negative because of what I paid out for last year. I manually input what their new available should’ve been for this year so far. The negative was showing on their most recent paystub and I had them asking why it was negative for this year since the payout was for last year. I still can’t get their paystubs to reflect the correct amounts though for this year either. 

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