Question

Q1 2023 form 941 not available

Forum|Forum|3 years ago
April 4, 2023
8 replies
0 views

I have the latest QB update and the latest payroll update but I still get a message that I'm trying to create a tax form for the 2023 tax year but the form currently installed is for the 2022 tax year. Is this not available yet?

QuickBooks Accountant Desktop

JaeAnnC

It's good to have you here today.

I can share the latest payroll and release updates in QuickBooks Desktop (QBDT), so you'll be aware of the most current and accurate payroll tax forms.

QBDT provides payroll updates to QBDT Payroll subscribers. The latest payroll update is 22308, released on March 16, 2023. For Enhanced Payroll for Accountant subscribers, we have already updated the Federal Form 941 for Reporting Agents to the current version.

For more information, please see this article: Get latest payroll news and updates in QuickBooks Desktop Payroll.

Since you're having issues accessing the most current 941 forms, we can undo and redo the update to resolve the error. Doing so helps you get the full functionality of the payroll updates. Here's how:

Close your QBDT.
Right-click on the QuickBooks icon, and select Run as administrator.
Go to the Help menu and click Update QuickBooks Desktop.
Select the Update Now tab, and check the Reset Update box to clear all the previous downloads.
Click Get Updates to start downloading.
Once done, accept the option to install the new release.

You can also get the newest tax table in QBDT Payroll to stay in compliance with paycheck calculations.

Moving forward, you can pay and file your 941 taxes and forms electronically with QBDT. It is the fastest and easiest way to be compliant with the IRS.

If you have any follow-up concerns, please don't hesitate to leave a reply below. We're always around to help anytime. Stay safe, and have a great day ahead!

J

jantcoAuthor

That didn't work. I still get the same message.

The form for reporting agents is correct for 2023, but since I normally file electronically using the employer's form I'm not sure it will work with the reporting agent form.

J

JamaicaA

The file 941 for 2023 is currently unavailable, @jantco. I can guide you on what to do in the meantime.

I appreciate your effort performing my colleague's suggestions above. Although you can file 941 for the calendar year 2023 in April, it'll be available in the second week moving forward. That's why you're still getting the same prompt message since the form currently installed is for the 2022 tax year.

You can read about how QuickBooks populates Form 941 to learn more.

Let's continue updating your payroll tax tables. This way, you can get the accurate rates and calculations for federal and supported state taxes, payroll tax forms, and e-file and e-pay options.

See this article to learn more about paying your federal taxes and filing the necessary payroll forms on time: E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced.

I've added this link in case you need to submit your W-2 forms to the Federal and state agencies: File your W-2 forms.

Ping me over if you have any concerns about accessing your quarterly tax forms. I'm only a few clicks away. Take care.

B

BeckyM73

Thank you for asking the question - I have been online chat all morning with Intuit/QB help and they have had me try a million things to get the form to update. So frustrating that they have not sent a notification that they are working on a KNOWN issue out to users and that their own helpdesk people do not know it's an issue.

V

vonda2023

I am having the same issue. Have updated both Quickbooks and payroll but still not working. I went ahead and used the forms since they say 2023 on them. On the FL RT6, it went through electronically with a confirmation but I later received a notice from FL DOR of warning: reported taxable wage does not equal calculated taxable wages.

This is a major issue this late into April. We have 60 companies that we must file payroll quarterly reports for and this causes a major delay.

Anyone have suggestions without calling Quickbooks and staying online for hours?

JaeAnnC

Thanks for chiming in on this thread, Vonda.

I'm here to help you figure out why the reported and calculated taxable wages in QuickBooks Desktop (QBDT) and the state differ.

Since there's a discrepancy in the taxable wages, it's likely that some employees aren't set up for Florida State Unemployment Insurance (SUI). Also, it's possible that certain contributions or deductions were inadvertently subject to SUI.

First, you'll have to determine the disparities by running the Payroll Checkup or Payroll Summary reports.

To fix the reported amounts in QBDT, you can perform a liability adjustment per employee. Make use of the generated reports so you'll know which employees to adjust. Here's how:

Go to Employees, select Payroll Taxes and Liabilities, then click Adjust Payroll Liabilities.
Select the last paycheck date of the affected month or quarter in the Date and Effective Date sections.
To correct your employee's YTD information, select Employee Adjustment in the Adjustment is for: section. Then, choose the employee's name. Do this even if the item being adjusted is company-paid.
Under the Item Name column, select the payroll item you want to adjust.
Enter the Amount of the adjustment.
Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
Enter a note in the Memo field about the adjustment for reference.
Select the Accounts Affected, then click OK.
Select OK to close the Affect Accounts window.
Select Next Adjustment if you have additional employees to enter an adjustment for. Otherwise, click OK to save the changes.

For more information, please visit this link: Adjust payroll liabilities in QuickBooks Desktop Payroll.

Moreover, QBDT allows you to view and print previous forms. The steps to access your tax forms depend on if you e-file the form or print and file manually. Please refer to this article: Access payroll tax forms and tax payments.

If you have any additional queries concerning filing quarterly taxes, please reach out to us at any time. We're here to assist you in any way we can. Stay safe.

V

vonda2023

This issue is directly related to the update and 1st quarter forms not ready. These employees have been set up for years and have been correct every quarter thus far.

C

CDTex

For what it's worth... I just got off the phone with support (4/7/23 1:30 pm CDT) and was told this is a KNOWN ISSUE and that the form itself is fine (some have noted that once launched, it does display 2023), and their developers are working on clearing the warning message. I asked them to post this information and my request was denied.

F

fruitful

Thanks for posting this. It is helpful to know

J

Jessjesscpa

Why is this form still not available? We have downloaded the most recent payroll updates and still cannot print the 941. The paper form prints with a message all over it that says "Do not file - IRS will not accept"

L

LollyNino_C

I appreciate you both joining the thread, @Ella13, and @Jessjesscpa.

I know how important for you to be able to submit your tax forms and payments smoothly. Thus, it can help save time and ensures your payroll records are correct. I'm here to add more details about your e-filing concern in QuickBooks Desktop (QBDT).

In situations like this, I recommend filing the tax forms manually and paying the tax payments directly to the state agency. This is to keep your payroll records in order.

To ensure you can e-file and pay taxes without any errors, check with the state agency the correct format for your state ID. Next, void the rejected e-payments in your company file.

Also, check out this resource for more info about Illinois Payroll Tax Compliance. It contains details about the different tax forms, E-file and Pay, etc.: Illinois Payroll Tax Compliance.

I've included a couple of detailed resources about working with 941 forms and tax tables, which may come in handy moving forward:

Feel free to leave a comment below if you have further concerns about e-filing your 941 forms in QuickBooks. I'll be on standby for your reply. Stay safe!

B

bmore11

Thanks for your reply, LollyNino_C. Please answer the following:

1) Is this a known bug?

2) Is it affecting all Quickbooks Desktop Enhanced Payroll customers or only a few.

3) Is it being addressed and will it be resolved before the filing deadline for 941's at the end of the month?

Thanks,

Mike Saxon

B

bugaboox91

It is currently 4/18/2023, 5:15 PM Central Time...I, too, am getting the same warning box that says "I'm trying to create a tax form for the 2023 tax year but the form currently installed is for the 2022 tax year". Using QBDT 2022 Accountant's Edition with Enhanced Payroll. I only file federal forms through QB, not state forms. I just filed my first 941 electronically and it has apparently GONE THROUGH. For lack of a better word, I just IGNORED the warning box. The form that appears on the screen has a 2023 date...I e-filed it...the Quickbooks confirmation showed the correct quarter...and a few minutes later, I received my "processed successfully by the IRS agency" e-mail from Quickbooks. Whether it's actually working now is still in question, even I'll admit, but the messages I'm getting are the usual ones. So at this point I'm moving up all my e-filing of 941's to ASAP just in case things go wrong then I have some additional time to fix stuff.

P

PSGII

4/20/23 11 am EST

QB is still working on mine. Even though it shows 2023 on the form, the changes are in the wording of #1 and the amount in 5a which are not correct on my "2023" form.

A

AngieB77

has anyone gotten results on this issue yet? I'm still getting the 2022 form error

D

dtny07

For some reason I am now receiving this same error message. I don't do much payroll (I do mostly personal tax and corporate/ LLC tax returns). I didn't receive this message when I filed the payroll tax returns right before the 5/1 deadline. But, now as I have a client that normally takes care of their own payroll ask me to file something for them for 1st quarter, I received this message. It's annoying that it still an issue on May 5th. it is also weird that I didn't get it earlier.

V

vkeith

It is now time to file the 2nd quarter and updates have been done on all our clients multiple times this year. They must have been too busy trying to get employee benefit tabs and asking for birthdates etc to mess with updating quarterly reports.

K

kerryrynn

This is getting beyond ridiculous. However, even though the message is still appearing saying the form is for 2022, it loads the 2023 form.

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