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skoz5555
March 4, 2023
Question

QB Desktop Defaults Back to Inactive Federal Tax Payroll Item

  • March 4, 2023
  • 1 reply
  • 0 views

Hi,

I run QB Accountant Desktop 2021, use QB Full Service Payroll and am a contractor.  We have three different types of wage accounts.  Field, design, admin, and then owner.  Due to, I've setup four different types of payroll items for each type of employee.  For example there are payrill items for:  A-Hourly (admin hourly), F-Hourly (field guys hourly), D-Hourly (designers hourly), etc. This enables each of the four EE types to go to the correct gross wage accounts.

 

In order to control the taxes, they also have their own Payroll Item.  For example, A-FUTA ER PR Taxes places the Employer FUTA taxes and places it in the corresponding payroll taxes account under the Admin wages.  So all four employee groups has it's own EE and ER tax accounts.  The original default Tax Payroll Items that QB sets up have then been inactivated and are not entered under Earnings or Additions, Deductions in the employee setup.

 

I've just realized that for some reason, QB is still using the original tax accounts that have been inactivated.  And is not using the newly created.  So we're back to doing JE to move the dollars.

 

I have successfully set this up with another company a while back, so I know it works perfectly, I just can't figure out want I did wrong here.  Does anybody have any suggestions?

 

I've attached a few screenshots so you can see what I'm referring to.

1 reply

S
SarahannC
March 4, 2023

I appreciate you sharing the details and providing  screenshots, skoz5555.

 

I've seen your attached screenshots. Since the inactive items were already removed in the set up but still showing in their paystub, we can update your QuickBooks Desktop company file up-to-date. It gives you a better experience and fixes any software-related issues. Here's how:

 

  1. Go to the Help menu and choose Update QuickBooks Desktop.
  2. Select Update Now.
  3. Check the Reset Update box to clear all previous update downloads.
  4. Click Get Updates.
  5. Restart the software when the download is complete.
  6. Accept the option to install the new release when prompted.

 

Also, let's download the latest payroll tax table to always get accurate data on your recent paystubs. Here's how:

  1. Go to Employees from the top menu.
  2. Select Get Payroll Updates.
  3. Check the Download entire payroll update box.
  4. Choose Update.

 

For more information, view this article: Getting The Latest Payroll Tax Table Update.

 

You can read through this article for detailed instructions: Updating QBDT To The Latest Release. 

 

Also, I'd like to give you these articles for more references in case you might need them when creating, removing, or make other changes to your payroll deductions in QuickBooks Desktop Payroll:

 

 

Please keep in touch if you need anything else. I'll be right here to keep helping if you have follow-up concerns or questions about payroll. Stay safe.

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