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Kelly222
January 27, 2022
Question

QBO and QB hosted in cloud

  • January 27, 2022
  • 1 reply
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Do you know if QBO has the ability to pay employees that work for different clients at different pay rates, sometimes up to 5-7 different clients and rates within a pay period. AND, can the hours for each employee be assigned to the client for invoicing?

1 reply

C
Carneil_C
January 27, 2022

Thank you for visiting the Community, @Kelly222. Let me share some thoughts with each of the details you need.

 

You’ll want to update your time tracking settings so you can charge your clients and projects at different hourly rates.

 

Here's how:

  1. Select Settings. Then select Account and Settings.
  2. Select the Time tab.
  3. In the Timesheet section, select Edit ✎.
  4. Turn on the Allow time to be billable setting. 
  5. If you want your users to see their billable rate when they enter their time, select the Show billing rate to users entering time checkbox. You may want to leave this unchecked if you bill customers at a different hourly rate than you pay your employees and subcontractors.
  6. Select Save, then select Done.


     

After turning on the feature, let's record the hourly rates of your clients and projects.

 

Let me guide you how:

  1. Click the Plus (+) icon.
  2. Select Single Time Activity or Weekly Timesheet.
  3. Enter the information, then check the box beside Billable (/hr.) and enter the Rate in the box.
  4. Once done, Click Save and close.

 
Here's an article you can refer to for more details on how to enter billable time by job in QuickBooks Online.

 

Also, feel free to visit this link to find out more about on hot to invoice customers for billable expenses and timesheets.

 

Loop me in if you have other concerns about the information above, I'd be glad to assist you. Take care!

K
Kelly222Author
January 28, 2022

Your help and suggestions have been wonderful. In talking to QBO help personnel over the phone, they have told me 3x that I can not associate employee hours to a client for invoicing. It seems the method you shared does exactly that. When I asked about the "weekly time sheet", no one knew what it was. So let me ask you, if we use the weekly timesheet, does it transfer the hours, client, and pay rates into payroll and invoicing? 

 

Desktop allowed us to input hours for each employee and select which client to bill the hours to. An employee may work for several different clients within a pay period and work at several different payrates. Including overtime for different pay rates. I am being told that using QBO, I would have to cut several different checks for each employee for 1 pay period. Is that correct?

MichelleBh
MichelleBh
January 28, 2022

Thanks for the feedback, @kelly11. Let me address your question one at a tike so you'll be guided accordingly. 

 

Allow me to chime in and share additional details about the weekly timesheet in QuickBooks Online Payroll. 

 

Yes, the weekly timesheet you enter in QuickBooks will transfer to payroll and invoice. Once the weekly timesheet is saved, an invoice creation link appears in customer transactions. Also will show up when you create pay for that particular client. You can see sample screenshots below for your reference: 


Also, it's not necessary to cut several different checks for each employee for one pay period. You have an option to adjust the hours upon creating the paycheck manually.

 

Further, check out these articles below on how to manage your time entries and run reports in QuickBooks:

 

 

I always check my notification to read all the responses. That said, don't hesitate to mention my name if you have other concerns in your account. I'm happy to help again. Be safe, Kelly.

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