Quickbooks Desktop and Quickbooks Time

Yes, we can integrate QuickBooks Time with QuickBooks Desktop, mdelucagcm.

There are two ways to integrate QuickBooks Time and QuickBooks Desktop, we can use the direct method or use the web connector. Before integrating, we need to ensure the following:

• “Use time data to create paychecks” is checked in both the Company-wide preferences and for each active employee
• Ensure "Do you track time?" is marked as "Yes" in Company-wide preferences
• All employees are set up with at least one payroll item (time is unable to transfer without at least one payroll item mapped)
• You are on the computer you will be using to sync QuickBooks Time and QuickBooks Desktop because the sync can only be performed in one location
• All users who need to have time exported to QuickBooks are added to QuickBooks as either an Employee or Vendors (including admins, if necessary)

After that, we can integrate them using the direct method. Below are the steps to complete the process:

1. Launch QuickBooks Desktop.
2. Open the QuickBooks Desktop company file that you want to integrate with QuickBooks Time.
3. Sign in as the main administrator and in single-user mode (File, then select Switch to Single-User mode).
4. In QuickBooks Desktop, do one of the following:
   • (From the Home screen) Enter Time, then select Activate QuickBooks Time.
   • Go to the Customers menu then select Enter Time and Activate QuickBooks Time.
   • Go to the Employees menu then select Enter Time and Activate QuickBooks Time.
5. A window displays, select Sign In.
6. Enter your QuickBooks Time username and password and sign in. This will initiate the first sync. Note: It may take several minutes to finish completing this first-time sync between QuickBooks Desktop and QuickBooks Time.
7. Once the connection is complete, your QuickBooks Time account will display in a browser window in QuickBooks Desktop. Set up and use the integration will be displayed.

Once done, we can refer to this article for the detailed steps in setting up and mapping payroll items: Setup and use QuickBooks Desktop for Windows and QuickBooks Time integration. On the same link, we can find more details about the integration preferences as well as who to contact in case you need help with unlocking the time.

Additionally, you might want to bookmark the following write-ups below. These will provide us with another way of integrating QuickBooks Time using the web connector as well as answers to frequently asked questions about the integration process:

Integrate QuickBooks Time and QuickBooks Desktop using Web Connector.

QuickBooks Time and QuickBooks Desktop Integration FAQs.

As always, we are here if you need additional help or have any other questions about the integration, mdelucagcm. Feel free to reach out. Have a good one.