Skip to main content
E
Elysha
December 5, 2022
Solved

QuickBooks Desktop Direct Deposit

  • December 5, 2022
  • 1 reply
  • 0 views

My payroll date is every other Monday. Due to the nature of our business, it is not possible for me to have the total hours worked for the pay period on the Thursday before payroll as required by QBs. My account is set-up for direct deposit. I would like to run direct deposit, but not do the deposit through QBs, rather manually enter at my bank. Or is it possible to run as checks and change the check number to the direct deposit numbering? Does that make sense? Any advice would be greatly appreciated. Thank you!

Best answer by Elysha

Thank you Joesem.

 

However, the instruction does not resolve my issue. I am trying to stop paying checks. To pay part of a pay period in direct deposit form and then the remaining part of the pay period by check doubles my work and will have to be repeated every two weeks.

 

I will try running my payroll with the check option, using the "handwrite & assign check numbers" starting with "DD1001". Then enter the amount at my bank's website. I believe this should provide QBs with all of the appropriate tax information while allowing me to use direct deposit.

1 reply

JoesemM
JoesemM
December 5, 2022

Hi there, @Elysha.

 

You can create paper checks for the lost hours that are not included in your pay period. Just make sure to disable the Direct Deposit option.

 

Here's how: 

 

  1. In the Review and Create Paychecks window, select Open Paycheck Detail.
  2. Clear the Use Direct Deposit option.
  3. Hit Save & Close.

 

Once done, you can create your paychecks and manually send them to your employees. For the check number, you can change or follow the numbering in your direct deposit. Let me show you how:

 

  1. Click on Employees, then hit Pay Employees, and choose from the check types Scheduled Payroll, Unscheduled Payroll or Termination Check.(Skip to step 3 if you have to run an unscheduled payroll.)
  2. Choose the right schedule, and click on Start Scheduled Payroll.
  3. Check the Pay Period Ends date, Check Date, and QuickBooks Bank Account.
  4. Pick the employees you want to pay.
  5. You can fill in hours using the grid, or to see everyone's paycheck details, hit Open Paycheck Detail.
  6. Click on Save & Next to go to the next employee, or tap on Save & Close to go back to the Enter Payroll Information window.
  7. Click on Continue.
  8. Review the Check printing options.
  9. Verify the amounts for each employee, and hit Create Paychecks.
  10. If applicable, print paychecks and print pay stub now or later.

 

For more information with the process above, you may open these articles: 

 

 

For future reference, here's how you can keep track of how much you've paid out in QBDT Payroll and prepare your tax forms:

 

 

Please touch-based with me if you need a hand with running payroll or any QuickBooks related. I'll be here to ensure your success. Take care always. 

E
ElyshaAuthorAnswer
December 5, 2022

Thank you Joesem.

 

However, the instruction does not resolve my issue. I am trying to stop paying checks. To pay part of a pay period in direct deposit form and then the remaining part of the pay period by check doubles my work and will have to be repeated every two weeks.

 

I will try running my payroll with the check option, using the "handwrite & assign check numbers" starting with "DD1001". Then enter the amount at my bank's website. I believe this should provide QBs with all of the appropriate tax information while allowing me to use direct deposit.

E
ElyshaAuthor
December 8, 2022

My solution worked! I ran my payroll in the afternoon on Monday and the payment was received in my employees' accounts Tuesday morning!

Terms & ConditionsAccessibility statement