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texas210
May 12, 2024
Question

Quickbooks Desktop Enhanced Payroll

  • May 12, 2024
  • 1 reply
  • 0 views

QB payroll setup trying to setup payroll, even though my payroll is already setup, has been for years.  Anyone have this?  Should I run through the setup process to close out?  I need to access payroll setup to send new employees link for onboarding.  

1 reply

R
RhoiceW
May 12, 2024

Hi there, cb2003. I can help you how to add an invitation link to your employees in QuickBooks Desktop.
 
If you're adding a new employee to your company, QuickBooks will ask you to set up your payroll, even if you've already set it up.

 

You can use the Payroll setup to add new employee. I can show you the steps in setting up your payroll in QBDT.

 

Here's how:

 

  1. Go to Employees. Then, select Payroll setup
  2. Click the Add employees. Then, enter all the information of your employee.
  3. Tick the Box beside Invite this employee to enter personal details.
  4. Hit Next.
  5. Follow the pop-up process, then select Done.

 

Moreover, refer to his article to learn how to set up your QBDT Payroll Enhanced: Get started with QuickBooks Desktop Payroll Enhanced  


In addition, you can visit this article if you want to create and run your payroll in QBDT: Create and run your payroll  


Comment on the post if you still have concerns about managing your employees in QBDT. I'm always here to help you.

T
texas210Author
May 12, 2024

Thank you for the information!

Will the workforce link allow the employee to enter w4 and direct deposit info?  I use to be able to send a link from payroll setup to new employees — they were able to enter payroll info.  But now when I go to payroll setup, it prompts me to setup payroll, however I already have payroll. Should I follow the process and setup?  I don’t want to affect my current payroll. 

E
Ethel_A12
May 13, 2024

Yes, @texas210. Once you send a link for the invitation to your employees, they will be able to add W4 and direct deposit information.

 

For the prompt to set up payroll, it will appear if the company file has no employees added yet. That said, I recommend checking if you are opening the correct company file since you are getting the prompt.

 

If you are using the company file that you mentioned that already has payroll for years, you can update payroll to the latest release. I suggest doing so. This can help address any payroll-related problems and ensure that you have access to the most recent tax rates and calculations within your account.

 

Here's how:

 

  1. Go to the Employees menu.
  2. Select Get Payroll Updates.
  3. Fill in the Download Entire Update checkbox.
  4. Click Update. A window appears when the download is complete.

 

If the issue persists, I recommend updating your tax table to get updated, accurate rates and calculations for federal and supported state taxes, and payroll tax forms, including the e-file and e-pay options. 

 

Here's how to check and download the latest tax table:

 

  1. Go to Employees, then select Get Payroll Updates.
  • To know your tax table version:
    1. Check the number next to the You are using tax table version:
    2. To identify if it’s the correct version, see the latest payroll news and updates.
    3. To find more details on your tax table version, select Payroll Update Info.
  • To get the latest tax table:
    1. Choose Download Entire Update.
    2. Select Update. An informational window appears when the download is complete.

 

You may find the following articles helpful. It provides an overview of using Workforce:

 

 

Don't hesitate to leave a comment below if you need further assistance with your payroll setup in QuickBooks Desktop Payroll. I'm always here to help. Have a great day.

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