Skip to main content
W
wmbookkeeping
January 13, 2023
Question

Quickbooks Payroll Core-Enter prior year's payroll

  • January 13, 2023
  • 1 reply
  • 0 views

I just purchased QB Online and Payroll Core. However, I started paying my employee in October 2022. How do I enter the prior year's pay, so I can process W2 and W3?

1 reply

Rubielyn_J
Rubielyn_J
January 16, 2023

It's my pleasure to provide some information enter the prior year's pay, @wmbookkeeping.

 

You must include your employees' pay in the setup if you're new to QuickBooks Online Payroll and you've already paid them for the year. Their W-2s and other payroll tax forms reflect their wage history.

 

Additionally, you must enter your employer's payroll taxes and compensation for each payday during the current quarter. This information ensures that you have not missed any previous paychecks.

 

The following instructions will walk you through the process:

 

  1. Sign in to QuickBooks Online as the primary admin.
  2. Go to Payroll, and then select Overview.
  3. If you haven’t already, add all of your employees paid this year. Include all employees that no longer work for you. Make sure to set up each pay item, deduction, contribution, and tax showing on their pay stubs or reports.
  4. Then, set up your tax information.
  5. After that, select Start next to Add your payroll history.

 

You may also refer to this article for detailed steps: Add pay history to QuickBooks Online Payroll.

 

Once done, you can start processing your W2 and W3 payroll forms in QuickBooks. For your references, please see these links:

 

 

Feel at ease to leave a comment below if you have further concerns with recording prior year's pay. I'll be around to help. Keep safe!

W
wmbookkeepingAuthor
January 17, 2023

My company start date is July 2022. I didn't get QB until January 2023. I need to enter 2022 Payroll Data.

A
AileneA
January 18, 2023

Thanks for getting back in the Community, wmbookkeeping.
 

You can enter historical payroll information for the current calendar year. However, entering prior payroll data can only be done if no paycheck has been run yet.

 

You can follow these steps for the complete instructions.

 

  1. Log in to your QuickBooks Online account.
  2. Go to the Payroll menu.
  3. Within the Employee tab, select the employee to open the information. Under How much did you pay [employee] this year?, select +Enter [year] prior pay details.
  4. Enter the necessary information.

 

You can read through this article for additional information:  Set up a prior payroll. 

 

If you have already paychecks created, you can contact our payroll specialist. They have tools that can help you add historical data to payroll QuickBooks Online from the current paystub. Here's how:

 

  1. Go to Help in the upper-right corner.
  2. Click Contact us.
  3. Enter a short description of your concern. 
  4. You can then choose how you want to start a conversation by choosing Chat, Callback, or Call us.

 

Also, you can run your payroll reports from time to time to have a quick view of the transactions that you've created so far. You can check this article as a guide and get more details on how you can use each report in the program: Run payroll reports.

 

If there are any additional questions, I'm just a post away. Have a great day!

Terms & ConditionsAccessibility statement