Reimbursement. Will it show on employee's W2?

It's great having you in the Community, Dara.

I'd be glad to share insights to ensure you're able to add reimbursements to your employees and exclude these on their W2 forms.

Since reimbursements are non-taxable payments, these amounts won't appear on your employee's W2s. If you want to reimburse them separately, you can write them a check associated with the correct expense account. Thus, this will ensure that these payments won't appear on any of your payroll tax forms. 

On the other hand, if you wish to include these when running your payroll, we can create a reimbursement item. To guide you on how to add an item, you may refer to the steps below.

Here's how:

1. Go to Employees, and click Manage Payroll Items.
2. Select New Payroll Item, and click Custom Setup.
3. Click Next and select Addition
4. Enter the name of the Reimbursement item. Select Next.
5. Select an expense account for tracking this item.
6. Set the Tax Tracking type to None. Then, select Next.
7. Under Taxes, select none and proceed by clicking Next 
8. Select the Based on Quantity checkbox for amounts paid per mile/kilometer, and click Next.
9. Choose to calculate on Net Pay.
10. Enter a Default Rate and select Finish.

Then, follow these steps to add them to your employee's data.

1. Go to Employees, then select the Employee Center.
2. Double-click the employee's name.
3. Go to the Payroll Info tab.
4. Add the item from the dropdown list under Additions, Deductions, and Company Contributions.

To know more about its detailed information, you can refer to this article: Reimburse your employee in QuickBooks Payroll.

Moreover, you can check out this reference to guide you on how to pay and track fringe benefits if you'll want to include these on your employee's paychecks: Add fringe benefits to paychecks.

We'll always be right here, willing to assist you if you have further questions when doing other payroll tasks. Don't hesitate to reply in the comments below. Keep safe!