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CentralMachining
February 23, 2023
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Reissuing Expired Paycheck

  • February 23, 2023
  • 1 reply
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I have an employee that never cashed a check from 2021. The employee still has the check but since it is +6 months old the banks will not cash it. All the suggestions online here are to reissue the check which I can do but QuickBooks will not allow me to change the date, which is the core of the issue. I don't know of a way to simply recreate the paycheck either since deductions and taxes have already been withheld and paid years ago. 
What is the best way to A) Get my employee paid and B) Have all my accounts (in QuickBooks and the real world) to balance? 

Best answer by BigRedConsulting

In this case, don't create a paycheck. 

 

Instead, create a regular check for the net pay amount.  In the detail area of the check, use the same bank account you're writing the check from. This will create both a debit and credit to your bank account, for a net 0.00 change in the account.  Print the check with a new check number and give it to the employee as a replacement.

 

Then, when you reconcile, clear both the old check, the new one (when it clears) and the "deposit" you'll see in reconcile that is the result of using the bank account in the detail area of the check.

1 reply

BigRedConsulting
BigRedConsultingAnswer
February 23, 2023

In this case, don't create a paycheck. 

 

Instead, create a regular check for the net pay amount.  In the detail area of the check, use the same bank account you're writing the check from. This will create both a debit and credit to your bank account, for a net 0.00 change in the account.  Print the check with a new check number and give it to the employee as a replacement.

 

Then, when you reconcile, clear both the old check, the new one (when it clears) and the "deposit" you'll see in reconcile that is the result of using the bank account in the detail area of the check.

    C
    CentralMachiningAuthor
    February 27, 2023

    Thank you!! This answer makes perfect sense and thank you for explaining why too. 

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