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Emaley Muridan
July 23, 2024
Question

Removal of Payroll Liabilities from employee deductions

  • July 23, 2024
  • 1 reply
  • 0 views

Hi there,

We have old payroll liabilities that we no longer utilize and those accounts have been closed out. Can I remove these payroll liabilities from the employees deductions? For example we used to work with Cigna for our medical coverage years ago. That liability account has since been closed out but those employees that were enrolled still have Cigna as a deduction on their account so even though they do not have an active deduction for Cigna. It will show up on their paycheck under "Deductions" for a $0 amount for current and ytd. This is causing the liability to have journal entries made by QuickBooks in that register.

1 reply

J
JorgetteG
July 23, 2024

Thank you for posting your concern here in the Community, Emaley.

 

I'm here to guide you on removing an unused payroll deduction item from your employees' paychecks.

 

To start, it's important to note that once a payroll item has been used, it can't be deleted in QuickBooks Online. However, if it's absolutely necessary to delete it, I recommend reaching out to payroll support for assistance with this matter.

 

In order to remove the deduction item from your employee's paycheck, follow these steps:

 

  1. Go to Payroll, then select Employees.
  2. Click Edit payroll items.
  3. Choose Deductions & contributions to see your list of payroll items.
  4. Select the employees you wish to unassign the payroll deduction item from by checking the box next to their names, and then click on Unassign.

 

After completing these steps, the deduction item should no longer be visible on your employees' paychecks.

 

Furthermore, I'd like to provide you with some helpful articles that will assist you in managing your pay types, deductions, and contributions all in one place, as well as guide you on managing your payroll reports for a closer look at your finances:

 

 

If you have any further questions about managing your payroll deduction item or any other queries, please don't hesitate to ask. I'm here and ready to help you out.

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