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M
MzKay
November 15, 2024
Question

Restoring costs/time for a deleted invoice but it was a direct deposit being billed to another company.

  • November 15, 2024
  • 1 reply
  • 0 views

Hi,

 

I deleted an invoice that I created to a customer. It was a part of a check that needed to be billed to one of our other companies. I would usually go to the bill and uncheck the billed status, but with this paycheck there is no such column. How do I restore those billable time/costs?

 

I use QB desktop enterprise.

1 reply

E
Erika_K
November 15, 2024

You've come to the right place of support, MzKay. Together, we can work to restore the billable time and costs, ensuring your financial records are clear and accurate. Beforehand, I'd like to share some information that'll guide us through this process.

 

You’ll need to go to the Weekly Timesheet or Time/Enter Single Activity page, depending on how you track your costs and time. From there, simply uncheck the Billable column for the relevant entries. It's important to note that changes made to the timesheet before or after the paycheck was created will not affect the existing paycheck transaction. Therefore, your paycheck will remain unchanged. 

 

To make adjustments, follow these steps:

 

  1. Go to the Employees menu and hit Enter Time.
  2. Select Use Weekly Timesheet or Time/Enter Single Activity.
  3. Choose the associated Name from the dropdown menu.
  4. Entries will populate, and tick the Billable column from the associated time/cost.
  5. A prompt will appear, then click Yes.  

 

Additionally, you have the option to recreate the deleted invoice if needed. To assist you in this process, you can refer to the Audit Trail report, which provides a detailed record of all transactions and changes made.

 

Here are some articles you can explore to learn more about personalizing your invoices, tracking job-related expenses, and comparing those expenses to your revenue:

 

 

If you need further assistance or have questions as you work through this process or other QuickBooks matters, let us know in the comments section. Your financial clarity is our priority, and I'm here to assist you every step of the way.

M
MzKayAuthor
November 18, 2024

We do not use the weekly timesheets in QB. Will this still work?

Bryan_M
Bryan_M
November 18, 2024

I'm glad you've joined this thread, @MzKay. I'd like to know how you track your costs and time for the deleted invoice. Also, it will still work if you use the Time/Enter Single Activity instead of Weekly Timesheet. 

 

Make sure to select the correct name to populate the fields. Then, tick the Billable button before clicking the Save & Close. 

 

However, suppose the paycheck associated with this has already been processed. In that case, I recommend contacting QuickBooks Desktop Payroll support to guide you on the best action to restore the deleted invoice connected with the submitted paycheck. 

 

You might have your perspective on how your sales forms should look. Check out this article: Use and customize form templates. 

 

Let me know if you have additional questions about restoring cost/time for a deleted invoice by replying to this post. We'll be willing to help. Keep safe, and have a good day.

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