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A
AmberK
October 14, 2020
Question

Salary Employee Hours in Paycheck Area

  • October 14, 2020
  • 1 reply
  • 0 views

Is there a way i can have salary employee paychecks auto populate "40" hours each week. Currently i have to manually enter this. Thank you!

    1 reply

    S
    SashaMC
    October 14, 2020

    Thank you for reaching out to the QuickBooks Community, Ak2016. Once you have set up an employee as salaried, there is no need to add hours for them. You can enter hours for salaried employees, but that won't change their salary. If it is a case that you are adding the hours and a rate and there are changes, that means your employee is set up as hourly. Here's how to set that employee profile as a salary:

     

    1. Go to Lists, then select the Payroll Item List.
    2. From the Payroll Item drop-down, choose New.
    3. Click Custom Setup and select Next.
    4. Pick Wage and click Next.
    5. Select the Annual Salary and hit Next.
    6. Add the type of pay and select Next.
    7. Enter a name for the salary item and select Next.
    8. Choose the expense account used for tracking wages and click Finish.

    The next step would be to add the new payroll item to the employee's setup.

     

    1. Go to the Employees menu and click the Employee Center.
    2. Double-click on the employee's name and click Payroll Info.
    3. Under the Earnings box in the item name columns, select on a blank area.
    4. Use the drop-down arrow, locate and select the Salary Item you created above or a previous one.
    5.  Enter the employees' annual salary and click, OK once finished.

    Once you go to the payroll screen, it should automatically have the Salary Item with the Rate already calculated with no hours. For more information on setting up a yearly salary payroll item, I invite you to check this article out.

     

     Please let me know if you have any questions or concerns. The Community and I are here to assist in whatever way we can. Until then, I hope you enjoy your day.

      A
      AmberKAuthor
      October 14, 2020

      Thank you SashaMC.

      Some of the salary employees do have 40 populate in the paycheck area, some do not. We do like to track hours so i would like them all to populate at 40 hours. I will adjust if needed. Any idea why some populate and some do not?

       

      I want to add that some weeks it pulls the previous week paycheck details over to the pay period i am processing.

        S
        SashaMC
        October 14, 2020

        Thank you for reaching back out, AmberK. After testing this out numerous times, I discovered that this is a sticky setting. Once you create that initially first check and the hours were not added to it, it will not continue to carry over those hours, as you mentioned. However, there is a workaround. 

         

        I added the hours to the check and completed the paycheck process. Once this was completed, I ran an unscheduled payroll and created another paycheck. In the Open Paycheck Detail, it did populate those hours over.

         

        In essence, simply add the hours to the paycheck and when you run and process the paycheck, the next payroll, the hours should automatically populate.

         

        Let me know how this goes. I will be around to help. Take care and be safe.

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