Skip to main content
D
Deadwood Al
September 23, 2024
Question

Seasonal Payroll scheduling

  • September 23, 2024
  • 1 reply
  • 0 views

Our Chamber does payroll for two separate FEIN's: one of them is seasonal, with employees from Memorial Day weekend thru Labor Day weekend. Sometimes there have also been a small payroll for Halloween week (Haunted Mine Tours) but that is not always done. There is also one payment of a bonus when the financials are done, but there is no specific "schedule" for that.

 

It seems that the payroll schedule for the seasonal company is following the same schedule as the primary (Chamber) which is bi-weekly. This works fine when the second company is "in" season, but after Labor day it continues to assume payroll should be done, when payroll really isn't going to occur until next year. 

 

As I am still relatively new to QB payroll, is there a way to schedule payroll for a seasonal organization that would "schedule" a bi-weekly payroll during the summer period and then revert to unscheduled payrolls after Labor Day weekend? Anyone else have something similar that you might share as to how you deal with payroll on a seasonal operation?

 

As always, thanks in advance for any suggestions / guidance.

1 reply

A
AnneMariee
September 23, 2024

Let me assist you in scheduling payroll in QuickBooks Desktop, Deadwood Al.

 

Before we dive in, I recommend consulting with an accountant for personalized advice regarding your Chamber's payroll needs. If you don’t currently have one, you can use our accountant tool to find a qualified professional nearby.

 

In QuickBooks Desktop, it's important to note that each company file is designed to maintain one Federal Employer Identification Number (FEIN). This structure helps ensure a smooth process for handling taxes and generating reports. That said, can you confirm if you're using two separate company files for payroll in QuickBooks Desktop? If that's the case, you can create unscheduled payroll paychecks for your seasonal organization. Let me show you how to do that.

 

  1. On the top menu, go to Employees, and then Payroll Center.
  2. Click the Payroll Schedules dropdown, then choose New to create a new schedule.
  3. Fill out the form accordingly. Then, hit OK.

 

 

Once done, navigate to your employees' profiles to assign the newly created payroll schedule to them. You may refer to the screenshot below for guidance.

 

 

When ready to run payroll, click Start Unscheduled Payroll on the Payroll Center.

 

 

For the primary company, you can create a tailored schedule following the same steps. Just remember to choose Start Scheduled Payroll when processing payroll for that entity.

 

For more information on creating, managing, assigning, and updating pay schedules, check out this article: Set up and manage payroll schedules.

 

You may also find this article helpful in running, printing, and customizing payroll reports: Run payroll reports.

 

I'm just one post away if you need further assistance about managing pay schedules, Deadwood Al. Please feel free to leave any other concerns you may have in the comment section. Keep safe!

Terms & ConditionsAccessibility statement