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info-dineatselec
December 25, 2022
Question

Server employee didn't work enough hours to pay their share of the FICA. How do I record that difference in quickbooks online payroll

  • December 25, 2022
  • 1 reply
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1 reply

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AileneA
December 25, 2022

Hello, info-dineatselec. 

 

Thank you for reaching out to the Community. In QuickBooks, you still be able to run payroll without withholding of FICA due to less hours because it will accumulate on the next payroll for that employee.


However, If you need to record it now, you can create a journal entry for the employee. But, I recommend reaching out to your accountant to help and guide you to ensure the proper way to record the J.E. to prevent any discrepancy in your book.  

 

You can check out this article to learn more about journal entries: Create a journal entry in QuickBooks Online. 

 

If you need help managing your books, running reports, or managing your sales and expenses, you can read our articles for guides and details. Click here to go to our QuickBooks Online general help page.  

 

Please don't hesitate to reply to me anytime if you have follow-up questions or concern. I'm more than happy to answer them for you. Take care, and have wonderful day ahead.

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info-dineatselecAuthor
December 25, 2022

The problem is, Quickbooks online doesn't show the negative amount the employee owes for their FICA.  It still says 0 and then it won't let me record the check because it says it can't be a negative check but still shows zero.  Honestly it is not a good way for it to do this.  The desktop version allows other workarounds.  Please don't take the wrong way, but your answer didn't help at all.

 

I should be able to have a Loan to FICA account on deductions and allow a positive deduction so the loan is recorded on their paycheck and for my records as well like I do it.  If I can't figure this out then I will have to switch from the desktop version to another cloud version of payroll that allows it.  

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