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Eward11
Jan 6, 2021 3:42 PM UTC
Question

Setting up Sick Leave for CO

How do I set up sick leave accruals for the new Colorado State sick leave law? 1 hour earned for every 30 hours worked. Please help.. not sure how to come up with the calculation. 

8 replies

rvrfrf
Jan 6, 2021 5:32 PM UTC

Thanks for joining the Community, Eward.
 

After setting up your time off policy, you'll be able to enter sick leave accruals for employees. I'd be more than happy to guide you through our process for adding paid/unpaid time off.
 

Here's how it works:

  1. In the top menu bar, go to Employees, then Employee Center.
  2. Double-click an employee's name to edit their information.
  3. Access your Payroll Info tab and hit Sick/Vacation.
  4. Input the number of hours that are currently available for them in your Hours available as of mm/dd/yyyy area.
  5. Use the Accrual period ▼ drop-down, then choose an applicable option.
  6. Enter an appropriate amount in your Hours Accrued field. This is based on the details you entered in step 4.
  7. If you don't allow hours to roll over into the next year, turn on Reset hours each new year?.
  8. Specify a start date for the accrual year and which date sick time will begin accruing.
  9. Fill out any other necessary info, then select OK to save your changes.


As for calculating what you should enter while setting up these accruals, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find an Accountant. Each ProAdvisor listed there is QuickBooks-certified and able to provide helpful insights to drive your business's success.
 

I've additionally included an extensive resource about tracking time off that may come in handy moving forward: Set up & track time off in payroll
 

I'll be here to help if there's any questions. Have a wonderful day!

Foss Co
Jan 18, 2022 3:37 PM UTC

Just spent 1 1/2 hours talking to QB Support to correctly set up the new mandatory Colorado Sick Pay and did not receive any help at all. Then she hung up on me. 

I am using QB online Core Payroll.  How do I set this up correctly:

Employee gets 1 hour of sick time for every 30hours worked up to 48 hours. This time can be carried over to future years but can't be paid out to employee if they leave. 

MadelynC
Jan 18, 2022 5:51 PM UTC

This isn’t the experience we want to leave to you, @Foss Co.

 

To set up the new mandatory Colorado sick pay in QuickBooks Online Core Payroll, you need to go to your employees' profiles.

 

Here’s how:

 

  1. Go to the Payroll menu, then select Employees.
  2. Select employee’s name.
  3. In the Pay section, select the Pencil icon.
  4. Under How much do you pay [employee]?, select Edit or + Add additional pay types (like overtime and sick pay).
  5. Under Time off pay policies, go to the Sick pay section and click Add new sick pay policy.
  6. Select an option on how the program accrued hours and enter the correct figure.
  7. Enter 30 or 48 under the Maximum allowed option.
  8. Select Save, then Done.    

 

Since step 6 require the exact employees' hours set up, I recommend contacting our payroll support once more to help you further. This way, we can ensure your employees get 1 hour of sick time for every 30-48 hours worked.

 

If you need to update your existing policy or want to add more time off in the program, check out this article for complete instructions: Set up and track time off in payroll.

 

Don't hold back to drop a comment below if you have any other payroll questions or concerns. The Community is always here to help.

    TC60
    May 4, 2021 4:21 PM UTC

    Did you figure out how to set up the sick leave for CO?  I am having trouble setting it up.  Any help appreciated.

    Candice C
    Candice C
    May 4, 2021 5:49 PM UTC

    Greetings, @TC60. 

     

    Thanks for joining in on this thread. I appreciate you coming to the Community with your question about setting up sick leave for CO. 

     

    The best way to set this information up in your QuickBooks Desktop (QBDT) account is by using the instructions that my colleague listed above. If this doesn't work, then I recommend contacting out Customer Support Team. They'll be able to use a screen share to walk through some additional steps to help you along the way. Here's how: 

     

    1. Go to the Help menu. 
    2. Choose the QuickBooks Desktop Help option. 
    3. Hit the Contact Us hyperlink. 
    4. Enter your question in the box and click Let's talk.
    5. Scroll down and pick Get a callback. 

     

    It's that easy. In addition, check out this article for further details: Set up and track time off in payroll. 

     

    Let me know how the phone call goes. Feel free to visit the Community if you have other concerns. We're open 24/7 to help you. Have a good one!

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