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Nancy509
March 17, 2023
Question

Sick and Vacation Accrual should be separate

  • March 17, 2023
  • 2 replies
  • 0 views

It has come to my attention that QuickBooks payroll is set up to treat Vacation and Sick accruals the same.  That is not helpful when the company's policies are different for Vacation accruals than they are for Sick Pay accruals.  In Washington state, the sick leave policy requires sick pay to accrue at the rate of "One hour of sick pay for every 40 hours WORKED." That can be set up appropriately in QuickBooks, however, it is typical for a company to allow Vacation Time to accrue at a specific rate per every hour PAID on a paycheck.  This means the employer's only option is to use the QuickBooks accrual for one or the other, but not both.  The company is then left to track the other accrual by hand, which is not the most efficient when they are dealing with a hundred employees.  INTUIT, PLEASE CHANGE THIS AND MAKE IT POSSIBLE TO SELECT A DIFFERENT ACCRUAL POLICY FOR SICK AND VACATION TIME!!  Thank you.

    2 replies

    M
    MirriamM
    March 17, 2023

    Hi there, Nancy. I appreciate your input from every angle.

     

    We're taking note of your feedback and suggestions about selecting a different accrual policy for sick and vacation. And I know how the feature you're looking for would benefit and empower your business. In the meantime, you can follow these steps as a workaround for setting up sick/vacation accruals.

     

    1. Go to the Employees menu at the top.
    2. Select Employee Center.
    3. Locate and double-click the employee's name to edit information.
    4. Go to the Payroll Info tab, then click the Sick/Vacation... tab.
    5. Under the Accrual period, select Every hour on paycheck.
    6. Enter 0.025 for decimal setup (or 1:30 for minutes setup) on Hours accrued at beginning of year.
    7. Enter 40 on a maximum of hours.
    8. Enter the date on Begin accruing sick time on.
    9. Enter other information needed.
    10. Click OK to save changes.

     

    We recognize that each company has unique needs, since the option you're looking for is unavailable, I suggest sending a feedback request to our product developers. Here's how:

     

    1. Go to the Help menu and select Send Feedback Online.
    2. Click the Product Suggestion from the dropdown menu.
    3. Fill out the on-screen instructions in the QuickBooks Feedback window.
    4. After that, click Send Feedback.

     

    You can also visit this page or the What's New section on your QuickBooks Desktop to get updates on our latest news about product improvements.

     

    As always, feel free to check out our help articles in case you need tips and related links while working with QuickBooks in the future.

     

    Let me know if you have other concerns while managing QuickBooks. I'll get back to you right away. Have a great day.

    A
    Aspire19
    December 1, 2023

    There is no option to add an effective date or when the accrual starts. How do I add that?

    BigRedConsulting
    BigRedConsulting
    March 17, 2023

    RE: It has come to my attention that QuickBooks payroll is set up to treat Vacation and Sick accruals the same. 

     

    They're not the same. You can set them up to work completely different from each other.

     

    RE: One hour of sick pay for every 40 hours WORKED." That can be set up appropriately in QuickBooks, however, it is typical for a company to allow Vacation Time to accrue at a specific rate per every hour PAID on a paycheck.

     

    Not sure what you mean? Hours worked and hours paid should be the same, since you should be paying your employees for every hour worked.

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