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seacoastmods1
March 23, 2020
Question

Sick time YTD accrued incorrect on pay stubs after time off policy change

  • March 23, 2020
  • 1 reply
  • 0 views

I recently changed our sick and vacation time off policy to a per paycheck accrual system. Previously, we gave employees a lump sum allotment of time for sick (40 hours)  and vacation (80 hours) at the beginning of the year and they had the whole year to use the time. The time would reset at year end and that was that.

 

This year, we decided to move to an accrual system. Employees earn 1.54 hours of sick time per pay check. I started this on our last payroll run (ending 3.13.20) but it was effective as of January 1, 2020. Therefore, I adjusted the time available to reflect the accruals for the previous 5 pay periods (1.54 for pay period ending 3.13.20 and 1.54 x 5 for the previous 5 pay periods = 9.24 hours total). 

 

In the employee file, I went to the sick/vacation section and adjusted the hours available to 9.24. The hours used is zero. I changed the accrual period from Beginning of Year to Every Paycheck. I entered the hours accrued per paycheck 1.54 hours. I entered the Maximum Hours to Accrue as 40 hours. I did NOT check the box for the hours to reset each new year because I want the time to roll over from year to year. I began the year on January 1 and had the accrual start on 2.29.20. 

 

I then processed a normal payroll and printed out the pay stubs for my employees. I noticed that the YTD accrued time for sick is showing as 41.54 hours, which means that the system is still carrying the 40 hours from the previous time off policy under YTD and also only calculating accrual for the one payroll I ran since I made the changes in the system.

 

I have two questions:

 

1. How do I get rid of the 40 hours pulling over from the old policy on the YTD accrued?

2. How do I get the YTD Accrued number to be the actual number accrued (the 6 pay periods actually accrued rather than just the one that I ran the payroll for since the updated policy was entered)? 

 

1 reply

Ashley H
Ashley H
March 23, 2020

Welcome to the Community, @seacoastmods1.

 

I'm here to help you fix your Sick and Vacation Time in QuickBooks Desktop.

 

In just a few steps, you'll have your accrued hours fixed in no time:

  1. Go to Employees in the top menu, then Employee Center to access your list of employees.
  2. Double-click the employee to view their profile to edit.
  3. Press on the Payroll Info tab, then Sick/Vacation button.
  4. Correct the information in the Hours available as of [date] fields in both Sick and Vacation.
  5. Hit OK.
  6. Repeat the steps for each employee.

Here's a couple of Community Articles that you may find helpful:

Let me know if this does the trick! I'll be here if you need further assistance. Have a beautiful day.

S
seacoastmods1Author
March 23, 2020

Hi Ashley,

 

I appreciate your response, however, I think what you're proposing doesn't solve my problem. The numbers in the hours available as of field are already correct. It's the YTD that's being printed on the pay stub that is inaccurate. I've attached a printout of the entry for the employee's file sick time. Maybe this will help you see what I mean?


Thanks again for trying.

MarsStephanieL
MarsStephanieL
March 24, 2020

Hello there, Seacoastmods.

 

You can set it up in the Employees Center. If the employee’s accrued time is in the Calendar Year, enter January 1. However, if the employee accrues sick time is on a different schedule, for example, an anniversary year. Then enter that year begins.

 

To see the options stated above, follow the steps:

 

  1. In your QuickBooks company, go to the Employees menu.
  2. Select the Employee Center and double-click on the employee’s name.
  3. Click Payroll Info, then select Sick/Vacation.
  4. Verify the details and then in the Hours Accrued field, enter the number of hours that will be accrued. 
  5. If you want sick hours to reset to zero when a new accrual year begins, tick Reset hours each new year? and enter the start date of the year the accrual year.
  6. Hit OK.


If the information inside Quickbooks is correct but the printed ones or the hard copy is incorrect, I suggest updating you’re your QuickBooks to the latest release would help. This article will give you more information about the troubleshooting that will be applicable in printing errors: Resolve printing issues.

 

If the issue is still there, you can contact our QuickBooks Desktop Customer Care Team so that they can investigate it further.

 

Loop me in if you have questions, I’m ready to back you up. Take care. 

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