Third party payroll entries and reconcile

Good day, h_warren.

I'm here to share some information regarding handling payroll entries from a third-party payroll service provider and reconciling them in QuickBooks Desktop.

You can set up QuickBooks to stop calculating the FUTA and SUI and do journal entries instead. This way you can get real-time reporting and match the actual transactions from your third-party payroll service provider.

However, using this method (journal entry) needs the assistance of an accounting professional for the accounts you need to use. Also, your accountant can help and guide on which account to debit and credit.

To set up manual payroll, here's how:

1. Click Edit at the top, and then select Preferences.
2. On the left panel, select Payroll & Employees then go to the Company Preferences tab.
3. In the QuickBooks Desktop Payroll Features section, select the Full Payroll radio button.
4. Select OK. 

Once done, you can now create the manual payroll. Let me walk you through the steps:

1. Click Help at the top, and then select QuickBooks Help (or press F1 on your keyboard).
2. In the Search field, type manual payroll and press Enter on your keyboard.
3. Select the topic Calculate payroll manually (without a subscription to QuickBooks Payroll).
4. Under Set your company files to use the manual payroll calculations setting, click the manual payroll calculations link.
5. Select Set my company file to use manual calculations link. When your company file is set up for manual payroll computation, QuickBooks inserts a zero amount for each payroll item associated with a tax.
6. Close and reopen QuickBooks Desktop.

Since we can't change the filing and payment frequency for FUTA and SUI and you continue to use payroll, you can have a temporary account that will allocate all your weekly payments for the taxes.

When the due date appears on your Pay Liabilities page, you can record an adjustment and allocate it to the accumulated payments. 

The resources below are good references. You can get the detailed steps in adjusting your payroll liabilities in QuickBooks Desktop as well as things you need to check to make sure your liabilities are updated. Also, it provides you links on how to correct your year-to-date additions and deductions in QuickBooks:

Adjust payroll liabilities in QuickBooks Desktop

How to use QuickBooks to pay payroll taxes and other liabilities

You can always get back to me if you have any other payroll concerns. I'll be right here to keep helping. Have a good one.

Thank you for following-up, Davis_S.

I understand how convenient it is for you to use ADP for your employees payroll. But since third party application doesn't support QuickBooks your only option is to enter those payroll entries manually inside QuickBooks Desktop.

I suggest contacting the third party application support to help you generate a report showing the taxes, wages, earnings, and other payroll information.

You can also consult an accountant to help you check and make sure each posting account for your journal entries are correct.

I've also included these articles that you can use as future reference: Create a journal entry in QuickBooks Desktop for Windows or Mac
 

The Community is always here to help. Don't hesitate to post or click the reply button for any follow-up questions or clarification about payroll. Keep safe.