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TKMead
February 18, 2025
Question

Time Off Policies

  • February 18, 2025
  • 1 reply
  • 0 views

I dont understand why i cant add multiple time off policies. I would like to be able to add Vacation time regular time, Vacation time over time, Sick regular time and Sick over time. We work on a 45 hour work week. 9 Hours a day clocked in. If someone takes off the 1 day through out the week we subtract 8hr regular time and 1 hour over time from the 45 hours in the week giving us 32 hours regular time and 4 hours OT. Using 8 hours regular pay and 1 hour ot pay. With the policies currently i have no way of keeping track of the 5 overtime hours for the remaining balance without it only showing 36 hours of regular time pay while my employee has 32 hours regular time pay and 4 hours of OT actually left. Quick books desktop allowed this to happen. Why doesn't QuickBooks online, Super Frustrating that this cant be a simple ask to add. 

 

Example:

Time off Policies:

Vacation regular time = 40hrs @regular pay

Vacation time OT = 5 hours @ time and half

Sick/Personal regular Time = 32hrs @regular pay

Sick/Personal OT Time = 4hrs @ Time and a half

 

    1 reply

    I
    IrishA
    February 18, 2025

    I acknowledge the importance of efficiently managing paid time off to demonstrate values and foster healthy relationships with your employees, TKMead. We recognize that the lack of flexibility to set up multiple time off policies can be challenging. However, we can configure overtime as a Regular Pay type with the appropriate rates as a workaround. Allow me to provide detailed information about this process to assist you further.

    To start, we need to create a pay item to track overtime. Once this is set up, you can manually enter the hours for regular time and overtime when creating each paycheck. This will help ensure accurate tracking and payment of overtime hours.

    Here's how to create a Pay Type item:

     

    1. Go to Payroll, then Employees.
    2. Select your employee.
    3. From Pay types, select Start or Edit.
    4. Click on +Add hourly pay, and type in Overtime Pay in the pay type item
    5. Enter the rate per hour.
    6. From the Common pay types, uncheck Overtime Pay.


       

    You can check this article when creating and manually add the hours render by pay period in your paycheck: Create and run your payroll.

    In performing the suggested workaround, I encourage you to first consult with your payroll specialist or accountant. They can review the proposed solution to ensure it aligns with your business setup and meets your specific needs.


    Moreover, you can check this article where you can access your payroll information: Run payroll reports.
     

    Let's make the most of QuickBooks together, TKMead. If any questions arise with the time off policy process within your QuickBooks, just please leave a comment below. I'm always here to support you and help you find the best path forward.

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