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L
Linnny
July 2, 2021
Question

Time tracking-only contractors—not employees

  • July 2, 2021
  • 2 replies
  • 0 views

I invited my 1099 contractors as time tracking-only users but how do I add their names to a time sheet so they can log in & start adding hrs? I only see an “employee”option, but they are not employees and doing that adds their names to the employees list.

2 replies

L
LollyNino_C
July 2, 2021

Hello there, @Linnny.

 

Let me share some information about time tracking in QuickBooks Online. 

The QuickBooks Online Time Tracking feature allows your employees to fill out their time worked.

All you need to do is enabled this feature in the Company settings. Then, assign a time entry only user access rights to your employees. 

 

Turning on the time tracking preference:

  1. Go to the Gear icon, then select Account and Settings.
  2. On the left-hand menu, click Advanced. 
  3. Click the pencil to the right of Time Tracking 
  4. Check the Add Service field to timesheets or Add Customer field to timesheets. When either of these is checked, employees and contractors who fill out timesheets can specify if activities should be billed to a customer.
  5. (Optional) Check the Show billing rate to users entering time.
  6. To select the first day of the workweek, use the drop-down and select the day to begin each workweek. Setting the first day of your workweek affects how employees and contractors view Weekly Time Sheets.
  7. Click Save.
  8. Click Done on the bottom right.

To add a Time Tracking user only:

  1. Click on the Gear, then select Manage Users.
  2. Choose New then select Time Tracking only.
  3. Select which vendor or employee you wish to add as a Time Tracking Only user.  

Here's an article for more information:

Turn on and set up time tracking

If you have questions about the process, don't hesitate to leave me a comment below. I'll be here to answer them for you. 

V
VFB
August 5, 2021

I'm in the same boat as @linny.  The response from LollyNino_C does not address 'the no button for Contractor only Employee" on the Time Entries screen.  I was on the phone for at least an hour with Support.  They couldn't figure it out either. But clearly the documentation says we should be able to use this for contractors. (See attached document excerpts)  I turned on Time Tracking.  I set up the Contractor as time tracking only user.  But time entries wants me to set up employee.  I am on QuickBooks Online Plus.  

I want to use the Contractor time tracking so the contract bookkeeper can track time, provide a description of time, and we can allocate time between two locations. 

It would even be helpful to know that we can't do this. Maybe the documentation needs to be corrected. 

 

 

C
CharleneMaeF
August 5, 2021

I'm here to ensure you're able to add your contractor for time tracking, VFB.

 

Having your contractor track and manage time on QuickBooks Online (QBO) is possible. To further investigate why the button is missing, I'd recommend attaching a screenshot of the Time Entries. This will help us determine the main cause.

 

In the meantime, I'd recommend accessing your QBO account via a private window. Doing so helps us check if this is a browser-related issue.

 

Here are the keyboard shortcuts: 

 

  • Safari: Command + Shift + N 
  • Google Chrome: CTRL + Shift + N
  • Mozilla Firefox or Microsoft Edge: CTRL + Shift + P 

 

Once logged in, go back to the Time Entries page. If the Contractor button shows, let's clear your browser's cache. This will improve the performance of the program.

 

You can also log in to your account using other supported browsers. They'll provide you the best and most secure experience with QuickBooks.

 

In case you'll need to file 1099 in QuickBooks Online, I've included these articles that'll help you learn more about the process. This ensures your record is accurate.

 

Feel free to comment down below if you have any other concerns or questions about managing timesheets. I'm always glad to help in any way I can.

A
Anne911
November 17, 2022

Is there a difference between Time Tracking and Quickbooks time?

J
JamesAndrewM
December 2, 2022

I'll be happy to clear some confusion for you, @richdon.

 

The Time tracking feature of QuickBooks Online allows employees to track and bill the number of hours consumed when they work. However, the option to track time for contractors is not possible in QBO.

 

On the other hand, QuickBooks Time is a web time-tracking solution that allows owners and managers to track employees in real time from their web or mobile apps. 

 

It offers mobile time tracking for employees who work remotely or frequently switch locations or jobs. Also, time tracking for contractors is possible in QB-Time.

 

You can utilize these articles to know more about the details:

 

 

Please see this article if you need to keep track of the total number of hours worked by your employees in QuickBooks Online: Enter a weekly timesheet.

 

If you have any further concerns about tracking time, don't hesitate to post them here. Have a great day!

P
PCA_Consulting_GA
December 9, 2022

I am having the same issue. 

1) I have a customer set up and my contractors are enrolled in QBO

2) I added QB Time and sent invites to users to track time

3) My contractors entered timesheets for time worked

4) I approved timesheets

5) I go to QBO to invoice clients and the hours submitted by contractors, that are marked as billable, are not available for me to add to the invoice

 

I have spent three hours trying to figure this out today. I have read the thread and I do not see an answer. The only hours available are the hours I manually entered on the Customer in QBO. Help!

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