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ConsultingNations
March 16, 2022
Question

Tracking "Contractor" hours on TimeTracker

  • March 16, 2022
  • 2 replies
  • 0 views

Can a 1099 "Contractor" also be set up on TimeTrack for the purpose of recording hours? We don't want them on payroll, but want to be sure that their hours recorded (would select "not on payroll") don't affect workers comp and or payroll taxes.  TimeTracker would merely be used for recording purposes.

2 replies

Rubielyn_J
Rubielyn_J
March 17, 2022

Let me share some information about time tracking for contractors, @ConsultingNations.

 

You can utilize the QuickBooks Online Time Tracking feature that allows your employees to fill out their time worked. All you need to do is enabled this feature in the Company settings. Then, assign a time entry only user access rights to your employees. 

 

Here's how:

 

Turning on the time tracking preference:

  1. Select the Gear icon, then choose Account and Settings.
  2. On the left-hand menu, click Advanced. 
  3. Choose the pencil to the right of Time Tracking 
  4. Check the Add Service field to timesheets or Add Customer field to timesheets. 
  5. (Optional) Check the Show billing rate to users entering time.
  6. To select the first day of the workweek, use the drop-down and choose the day to begin each workweek. Setting the first day of your workweek affects how employees and contractors view Weekly Time Sheets.
  7. Click Save and select Done on the bottom right.

 

Then, add a Time Tracking user only:

 

  1. Proceed to the Gear, then choose Manage Users.
  2. Select New and then click Time Tracking only.
  3. Select which contractor you wish to add as a Time Tracking Only user.

 

Additionally, let me attach these links to help manage your 1099:

 

 

If you have questions about the process, don't hesitate to leave me a comment below. I'll be here to answer them for you. 

R
Ruth65
April 25, 2023

I am trying to add a contractor to my time tracker to track her time only.  I am following the instructions below but when i go to ADVANCED i do not see a TIME TRACKING entry.  It's not there.  What do I do?

C
Carneil_C
April 25, 2023

Hello, @Ruth65.

Thanks for joining the thread, and I appreciate you for following the steps provided above. I'll ensure you can turn on the time tracking preference to add your contractor seamlessly.

 

We have the updated steps on how you can do this. I'll show you how:

 

  1. Go to the Gear icon and choose Account and settings. 
  2. Select the Time tab. 
  3. In the section you want to make updates in, select Edit 
  4. From there, you can set your time tracking preferences. 

 

For more in-depth information, check out the following article: Turn on and set up time tracking in QuickBooks Online.

 

Moreover, this resource discusses how to add and manage your contractor's time: Track and manage QuickBooks Time in QuickBooks Online. 

 

I'm always ready to assist you with other questions or concerns about managing contractors. Tag me in your reply, and I'll sprint back into action. Have a good one, and keep safe.

Rubielyn_J
Rubielyn_J
March 20, 2022

Hi, @ConsultingNations.

 

Hope you’re doing great. I wanted to see how everything is going about tracking contractors' concern you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

 

Looking forward to your reply. Have a pleasant day ahead!

M
mkievit13
December 8, 2022

I don't see Time Tracking as option when selecting advanced

R
Rasa-LilaM
December 8, 2022

I appreciate you following the solution provided by my peer and informing us of the result, mkievit13. This information will direct us through the steps necessary to activate the time tracking function.

 

Let's go to the Time menu to turn on the feature. I'm here to help make sure the process is a breeze for you.

 

Here's how:

 

  1. In QuickBooks Online (QBO), head to the Gear icon in the upper right and choose Account and settings under Your Company.
  2. This will direct you to a page displaying the company's preferences.
  3. Configure your time tracking preferences by going to the Time menu on the left panel.
  4. Click the Pencil icon for General and set up the following:
    **Who tracks time: Select team members to choose who tracks time.
    Turn the switch on for any team members who need time tracked.
    To allow 1099 contractors to track time, select Show contractors, and turn the setting on. Select Save.
    **First day of work week: This affects how employees and contractors view weekly time sheets.
    **Add Service field: When on, team members who fill out timesheets can specify if activities should be billed to a customer.
    **Allow time to be billable: Adds a checkbox on timesheets to specify whether activities should be billed to the customer. Check Show billing rate to users entering time if you want your team members to see the billable rates.
  5. Click Save and Done. 

 

After setting up everything, let's add a time tracker user by following the steps shared by my peer. For more in-depth information, check out the following article: Turn on and set up time tracking in QuickBooks Online.

 

From there, you'll learn about activating and setting up the feature in QuickBooks Online Essentials, Plus, and Advanced. It includes instructions for running time reports and adding time detail to customer invoices, just to name a few.

 

Furthermore, this reference discusses in detail how to add and manage your employees' time from the Time tab: Track and manage QuickBooks Time in QuickBooks Online.

 

Please let me know if you have any further questions about the time tracking feature or other QuickBooks-related issues. I'll get back to you as soon as possible to assist you and make sure you're taken care of. Have a wonderful rest of your day.

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