Question

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Forum|Forum|2 years ago
July 5, 2023
8 replies
0 views

If a company does not utilize benefits it should not be required to put in a date of birth on every employee to cut a paycheck. Also, the Hire Date field should allow you to place a date prior to the current date as bookkeepers may be entering an employee that started at the start of a pay period and they do not put them in the system until the day that they are actually paying them. Date fields should have the ability for back dating. You cannot tie a bookkeepers hands in the most versatile, user friendly software or you will lose many small businesses. You must make the software for the way it is used and can be used. Quit assuming things.

Intuit, change this! And don't take 6 years like it took you to change box 12a of the W2 for tipped employees. I complained about that every year and you took forever before taking off the error message when electronically filing W2s. Although, it would be nice if box 12a calculated but I know how to run the report and override it...seems like the system if it can track it and put it on a report it could put it in box 12 with the A code too!!!

QuickBooks Accountant Desktop

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GlinetteC

We acknowledge your preferences and are actively seeking ways to enhance your experience with QuickBooks, JJNew.

I recommend sending your ideas to our product developers on what needs to be considered performing tasks on your account. They review submitted feedback for future updates and use these suggestions to create product enhancements.

Here's how:

Go to the Help menu on the upper right side.
Select Send Feedback Online and choose Product Suggestion.
Type your comments in the box.
Click Send Feedback.

While we continue to implement improvements, I want our Firm of the Future site to update you on the latest QuickBooks news and product releases. This is where we share recent happenings and upcoming changes, such as newly added features.

Additionally, I've included this article to help you utilize QuickBooks Desktop to review and access relevant data about your company and employees: Run Payroll Reports.

Feel free to comment below if you have other concerns. I'm here to assist.

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VJK1092

We run a fast food restaraunt with high turnovers. I would like to know how I am going to get birthdates for employees that no longer work here. I am required by law to printa nd give them a W-2 and I am hearing I cannot print W-2-'s without a birthdate. If Intuit wanted to do this thay should have started at the beginning of the year. I need to know how Intuit expects to take care of this problem. I understand my desktop version is no longer vaible after 5/24, maybe I should look for a new accounting program.

BigRedConsulting

@JJNew

RE: Also, the Hire Date field should allow you to place a date prior to the current date as bookkeepers may be entering an employee that started at the start of a pay period and they do not put them in the system until the day that they are actually paying them.

Yes. what you describe is always the case: 1) An employee is hired. 2) At some point after they are hired, they are added to QuickBooks. Never before. Always after. Sometimes, maybe, it might be the same day they are hired. Mostly not.

Are you sure you can't enter a hire date in the past? If so, that is so brain-dead I can't believe two people at Intuit got together and decided that was a good idea.

Many recent changes by Intuit are so very lame it is hard to even put it into words.

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GingerTexas

I have already put the "suggestion" in to Intuit to remove the date of birth requirement for all employees. I just noticed the Hire Date field is now greyed out and will not allow a change. What a terrible update this has been for Intuit! PLEASE unroll this last "update". It was horrible. I think Intuit is using AI for all responses, as they are seldom helpful.

BigRedConsulting

RE: I just noticed the Hire Date field is now greyed out and will not allow a change.

Yes, it's almost idiotic, this last update. I've no idea what Intuit could have been thinking.

If the hire date is wrong, it needs to be fixed. So, by using a teeny- tiny bit of logic and rubbing two brain cells together, we can figure out that the hire date needs to be editable. Why can't you figure that out, Intuit?

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GingerTexas

Agreed! Now I am going to have to remember to change that date for new hires when I run the report, FROM QUICKBOOKS, to submit to our client's 401k provider...since that report also uses the Hire Date field, which is now always going to be wrong. I never hear from our clients about new employees on the exact day they are hired. We NEED to be able to edit that field. C'mon Intuit...roll back the update.

The orange exclamation on all the employees is just annoying. Really wish there was a comparable program out there to give Intuit some competition.

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KellyT2020

We need to go back to not requiring Date of Birth for employee's - it is not required on W2 or payroll forms - so this should not be a required option. I also process direct deposit for a client that does their own payroll but we use the direct deposit feature of Quickbooks so this is another example of why this needs turned off, otherwise we have to put in dummy dates to move past it. So I agree - THIS FEATURE NEEDS NOT BE REQUIRED!

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TigerCPA

AS of this AM, the birthdate is still required. This needs to be changed to a preference that can be turned off. Till then I will enter the same 01-01-01 date for them all. As a CPA ruled by state regs, I can not give out this information without client consent. With this information combined with their SS# and address, ID theft is a serious problem. Are they are gathering enough information to contact all employees outside of our knowledge and offer services we may be providing? Why else would this be a required field?

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TrustyBooks

@TigerCPA There is a workaround, you can remove the DOB after you added the employee. After you removed it, there's a pop-up message reminding you to put the DOB, but you can choose "maybe later" and get out there. The only downside is there will be a yellow "!" sign next to all employees without the DOB.

sfvaughan

This works. THANKS to you (no thanks to Intuit)!

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Geri-Michigan

This payroll update is unworkable if you have to help a client before an employee joins the company. You can not set up an employee without having ALL the required information. The employee usually doesn't provide much of the information until his or her start date. No way to get the employee entered and synched to Workforce Time now so they can learn to use that app. This update was POORLY thought out, unless it is designed to remove experienced accountants from helping their clients. Please remember who your colleagues are when adding or REMOVING functionality.

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BethFrisco

In the state of Texas, if you ask for a date of birth, you may be subject to an Age Discrimination law suit. This is not a legal requirement and QB, Intuit needs to fix this!

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DJacct2024

This is not necessary for processing payroll, no government reports require this information.

Intuit needs to turn this notification off immediately.

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ZS5

Intuit, QuickBooks, QB, TurboTax, Mint, Credit Karma, and Mailchimp are registered trademarks of Intuit Inc.

QuickBooks is looking to put us out of business. The are contacting employees and employers directly to have "QuickBooks" run all of their payroll and bookkeeping and income tax services. We are the middle man. We are the ones that grew this business and they are looking to put us out of business. Bad form Intuit!

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