Skip to main content
K
Kathy161
March 19, 2024
Question

unpaid leave for one week in payroll

  • March 19, 2024
  • 1 reply
  • 0 views

One of our employees is taking one week of unpaid leave (FMLA) for the arrival of a new baby.  His leave corresponds with one week (M-F) of our semi-monthly payroll, starting yesterday (Monday). I changed his payroll status to "unpaid leave of absense" today (Tuesday).  I don't see any dates to enter the start day and end day of his leave.  I can't remember how to properly account for this leave when I run our next payroll on March 29 (he will be unpaid for 1 week of the 2 week pay period).  Will I have to enter his payroll for one week manually when he returns?

Thank you!

1 reply

M
Maybelle_S
March 19, 2024

You've come to the right place for assistance, Kathy.

 

Let me provide some guidance about payroll adjustments if an employee takes unpaid leave.

 

In QuickBooks Online (QBO), you can adjust the employee's pay period if they take a week of unpaid leave. It ensures accuracy in their compensation and maintains compliance with labor regulations.

 

Here's how:

 

  1. Go to the Payroll menu and Employees.
  2. Click Run Payroll.
  3. Choose the employee you want to run.
  4. Tap the Edit employee hours for this pay period radio button.
  5. Enter the employee's total hours worked minus the unpaid leave.
  6. Hit Apply.

 

For hourly employees, enter the worked hours for the pay period.

 

Check this link for more details: Override an employee's salary.

 

Furthermore, you might find this article helpful as it contains a list of payroll reports you can utilize to gather insights about your employees' earnings, tax deductions, and more:  Run payroll reports.

 

It's my pleasure to be of assistance regarding your inquiries. Feel free to keep me informed about any future payroll-related questions by mentioning me in the comments below. I'll ensure to respond right away. Take care.

Terms & ConditionsAccessibility statement