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M
MBMD
July 21, 2020
Question

UNPAID time off - Desktop version

  • July 21, 2020
  • 2 replies
  • 0 views

Hello,

I am trying to figure out the proper way to enter and track UNPAID time off for employees.

I want to account for it in each weekly payroll , and be able to track it .  I originally entered it as a non paid payroll item - but it then shows as hours on the weekly paysheet as payable hours.

 

DESKTOP PRO 18 

2 replies

john-pero
john-pero
July 21, 2020

Add a new payroll item whose rate is zero. Add that payroll item to each employee's pay data edit. Then when you run payroll you should be able to add hours at zero pay for Unpaid Time Off

M
MBMDAuthor
July 21, 2020

I did that,  but then it shows as hours worked.  ( I realize it is at zero pay )  I guess I was just hoping to track it without it showing up on their checks, and on the report of hours reports.

    C
    coastalerica1
    April 19, 2022

    I know this is an old message but I have the same issue of wanting to track days where an employee calls in sick or takes the day off, even though they do not get paid for it. What worked for me, so far anyway, is to enter a "unpaid sick time" item in payroll items and then I go into the weekly timesheet and enter the unpaid sick item and enter a 0 for the day missed. It doesn't show on the check as hours worked and I have a record of all days missed due to sick or vacation. I don't care how many hours they missed, because we don't accrue for pay for time off. The down side is that because it is a 0 for hours worked, I have not found how to run a report to show it, but if I'm not sure about a day that was missed I can go back to the weekly pay window and and just scroll forward and back to see what days were missed due to sick or vacation. We also don't have many employees so, for now, it works for me.

    M
    mkurtz
    October 15, 2020

    Did you ever get a solution to the problem? I am like you and do not want the hours to show in QB as much as just tracking it in T-Sheets, but when I did my sync, it tried to pay the unpaid hours. It would confuse the employees if "unpaid" hours were listed on their paystub. Please share the resolution to this, if you know it. Thank you!

      AlcaeusF
      AlcaeusF
      October 15, 2020

      Thanks for joining this conversation, @mkurtz.

       

      To remove the unpaid hours in your employees' paystubs, all you need to do is to uncheck the Vacation used and vacation available, and Sick used and sick available in the Preferences.

       

      Here's how:

       

      1. In QuickBooks Desktop (QBDT), go to the Edit menu at the top to get to the Preferences. 
      2. Select the Payroll & Employees menu at the left pane and proceed to the Company Preferences tab.
      3. Tick Pay Stub & Voucher Printing in the Set Preferences For section. 
      4. In the On Paycheck Vouchers And Pay Stubs, Print section, remove the checkmark on Vacation used and vacation available, and Sick used and sick available.
      5. Hit OK to save. 

       

      If you want to know more about customizing pay stubs in QBDT, I highly suggest checking out this article: Customize a paycheck layout or pay stub.

       

      After you run your payroll, you can use reports to review each detail entered into the system. Refer to this article for future reference: Customize payroll and employee reports.

       

      Please let me know if you have any other issues or concerns by leaving a comment in this thread. I'm always here to help. Have a good one!

        M
        mkurtz
        October 15, 2020

        I need to know if the set-up error is in QB or in TS. When we entered "Unpaid Hours" in an employee's timesheet thru TS, it used those hours as PAID when it synced to QB. 

        If the error is somewhere in QB, please tell me how to fix. If the error is in TS, I will contact them again to see if I can get some help. Thank you!

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