Question

Update payroll records from manual payroll checks issued

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For the purpose of issuing our Jan 15th paychecks on time, I prepared manual paychecks. (I needed time to be sure my payroll list was accurate and updated for 2024.)

We have a handful of employees so preparing manual checks and pay stubs were not an issue. I charged each net paycheck to accrued payroll until I could finalize and update the payroll information with a journal entry.

If I were to use Edit to Payroll Checks to record each employee's manual check and include all of their payroll items (so their W-2 would be accurate at the end of the year), would it tally up to what the journal entry totals should be (other than the net pay, which I charged to the accrued payroll instead of the Bank account)?

Thank you in advance. 🙂

QuickBooks Desktop Payroll

BigRedConsulting

If you're using the built in payroll feature and want to use payroll report and tax forms, then you should never use a Journal for anything payroll. Instead, always use paychecks, payroll liability adjustments, and payroll tax payment transactions, which will be included on your payroll reports and tax forms.

L

LilBugaAuthor

Thank you for your reply. I prepared the payroll as should, ran my reports and corrected my bank account. I'm good to go for the Jan 31st payroll.

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