Using Payroll Mapping to Reimburse Commute Time

Hi, Gwen. It's great having you here in the QuickBooks Community. 

Since reimbursements are non-taxable payments to your employees, it isn't possible to automate entering reimbursement amounts for employees' commute time from QuickBooks Time to QuickBooks Online (QBO) Payroll. I'm here to provide details about this and suggest an alternative. 

We can only track and map payroll items like regular pay, overtime, paid and unpaid breaks from QuickBooks Time to QBO Payroll. The best way to go about this for now is to manually subtract the standard one hour from their recorded commute time to calculate the excess time eligible for reimbursement. 

Although this isn't ideal, you can also consider applying a fixed reimbursement pay type with a fixed amount to all employees only for those who are eligible. To do this: 

1. Go to Payroll. Then, Employees.
2. Select the eligible employee for the reimbursement pay type. 
3. Scroll down to the Pay types. Then, select Edit.
4. Place a checkmark for Reimbursement. 
5. Enter a fixed amount. Then, Save.

For future reference, let me add this article about running payroll reports to get a view of your business and employee info: Run payroll reports. 

We'll be here in the QuickBooks Community if you have further questions about reimbursing employees or mapping payroll items to QBO Payroll. We're committed to offering ongoing support.