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saulgood28
July 31, 2023
Question

vacation time accruals settings

  • July 31, 2023
  • 1 reply
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Question:  If the employee started on May 15th, and has a 90 day probation period, do I set the accrual to start on 8/15 and add a one time allotment on 8/15 for the previous 3 months?  Or do I start accruals on 9/15?  I have settings set to accrue every pay period which is on the 15th of every month.  Just don't want to double up for the 7/15-8/15 pay period.  For example they accrue 13.334 hours per pay period.  I will add 40 hours one time on 8/15 for the probationary period.  Do I set accruals to start on 8/15 or the next pay period on 9/15?

 

Thanks

1 reply

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CharleneMaeF
July 31, 2023

I understand the importance of accurately setting up time off, saulgood.

 

It depends on how you want to add the details. When setting up accrual in QuickBooks Time, we have the option to select the accrual type. I've listed the options below:

 

  • None: No automatic accruals are set up and there isn't a bank of hours to add to.
  • Manual: No automatic accruals are set up, but hours can be added through the Accrual Ledger.
  • Yearly: Adds a lump sum of time to the assigned team member’s balance.
  • Every Pay Period: A set amount of hours accrued at the end of each pay period.
  • Based on hours worked: Determines how many hours to accrue based on how many hours an individual team member has worked by the end of a pay period.

 

For more details, please see this article: Set up Time Off Accruals in QuickBooks Time.

 

Also, make sure to configure your time off codes and preferences before adding the accrual. Only admins can do this task.

 

Additionally, I've added some resources that'll help you set up overtime tracking in QuickBooks Time. These ensure your employees' hours are entered correctly in the program:

 

 

I'll be right here if you have more questions about entering your employee's details or anything else. I'm always ready to lend a hand. Take care and have a good one.

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