Virginia W-'s

Glad to have you here in the Community, @Phoenixsteel.

I'll be sharing some information regarding filing W-2s for Virginia exceeding the payroll limit in QuickBooks Desktop.

Current versions of QuickBooks Desktop allow W-2 forms for more than 800 employees; however, QuickBooks Desktop payroll does not support W-2 forms for total earnings exceeding $9,999,999.99. You'll have to manually file directly to the state.

You can file electronically from outside Virginia by using the information and amounts provided on your federal W-2 forms as a reference. Additionally, you can access the Payroll Summary Report and other tax liability reports to obtain the W-2 data required for the state.

You can follow these steps to run a payroll summary by employee, showing the total wages, taxes, deductions, and contributions for each employee:

1. Navigate to the Reports section and choose Employees and Payroll.
2. Select Payroll Summary.
3. Set the date range as needed.
4. In the Show Columns dropdown, choose Employee.
5. Go to the Customize Report tab, then click on the Filters tab.
6. In the Choose Filter section, scroll down and select Name from the filter list.
7. Choose the specific employee from the Name dropdown.
8. Click OK.

Furthermore, it's advisable to contact the relevant state agency for specific filing requirements and procedures tailored to Virginia. Alternatively, seeking the expertise of a tax professional can provide further guidance and ensure compliance with all state-specific regulations and obligations.

You can also check the following article to guide you in generating and customizing your report: Customize reports in QuickBooks Desktop.

Furthermore, I'll provide this article that includes how to export reports to Excel from QuickBooks Desktop: Export reports as Excel workbooks in QuickBooks Desktop.

If you have any more questions or need assistance with your W-2s for Virginia in QuickBooks Desktop Payroll, feel free to post in the Community space. Have a great day!