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D
DP6
October 11, 2022
Question

voided payroll check in error

  • October 11, 2022
  • 1 reply
  • 0 views

I am using QB desktop payroll.  Employee lost his paycheck and I need to reissue.  I accidentally voided the original check which was from third quarter (quarterly taxes have been filed).  How do I unvoid and reissue the replacement check? Or can I leave the check as voided and do an unscheduled payroll and use the same check date and pay periods?

Thank you in advance.

1 reply

M
Mark_R
October 11, 2022

I want to make sure this issue is taken care of, @DP6.

 

When you issue a lost paycheck, it is recommended not to void the original paycheck since it may affect the balance on your register. Since you accidentally voided it, I suggest reaching out to our QuickBooks Payroll Team. This way, they can help you make a payroll correction from the third-quarter taxes. To reach them, you can follow the steps below:

 

  1. Go to the Help icon and select QuickBooks Desktop Help.
  2. Click Contact Us.
  3. Write your concerns in the description box, then select Continue.
  4. Select which one of the support options you'd like to use.

 

You can also check out this article for another way of reaching out to our support team and its support hours: QuickBooks Desktop Support.

 

After they made a correction, you can now proceed with issuing the lost paycheck by writing a check. Here's how:

 

  1. Change the lost paycheck in the register with the next available check number (make note of the original paycheck number), and click Save and Close.
  2. From the Write Checks screen, create a check payable to the employee who lost a paycheck.
  3. Enter the net amount of the lost paycheck. Then, enter the same check number (the new check number) entered on the modified lost payroll check.
  4. Click Save & Close.
  5. Print the check and issue it to the employee.
  6. Change the check number on the Write Check screen to the original paycheck number on the lost paycheck.
  7. Void the Write Check in the bank register.

 

I'm adding this article for more guidance: Issue a lost paycheck.

 

You may also want to run and customize payroll reports in QuickBooks Desktop. This will help you view useful information about your business and employees' paychecks.

 

Our Community forum is always open to help you again if you need more assistance processing payroll in QuickBooks Desktop. Have a great day ahead!

D
DP6Author
October 11, 2022

Since I accidentally voided the original check, can't I simply reissue a new check with the same date and period.  I can not modify the lost paycheck in the register with the next available check number due to the check being voided and zero.

C
CharleneMaeF
October 11, 2022

Hi there, DP6.

 

We'll have to enter a current date on the check if the date of the original paycheck is beyond what the bank can process (some banks can only process checks that are within 90 days of the issued date).

 

Here's how to reissue the check:

 

  1. Change the lost paycheck in the register with the next available check number (take note of the original paycheck number), and click Save and Close.
  2. From the Write Checks screen, create a check payable to the employee who lost a paycheck.
  3. Enter the net amount of the lost paycheck. Then, enter the same check number (the new check number) entered on the modified lost payroll check.
  4. Click Save & Close.
  5. Print the check and issue it to the employee.
  6. Change the check number on the Write Check screen to the original paycheck number on the lost paycheck.
  7. Void the Write Check in the bank register.

 

Additionally, I've added an article that'll help you handle your employee’s unclaimed paychecks: Escheat Regulations Uncashed Wages.

 

I'm only a few clicks away if you need assistance with your other QuickBooks tasks. It's always my pleasure to help you out again.

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